The process involved in reserving housing
for your camp or conference

Reservation Form

Our camp and conference summer season runs from May 15 to August 1. In order to express interest in securing housing for the summer and to find out general availability, we request that conference/camp coordinators submit a Housing Reservation Form for requested dates and any specific needs that need to be met. The deadline for all reservations for 2013 is March 1, 2013.

QUESTIONS? Contact Kory Burgess at klburges@uncg.edu

Email Confirmation and Memo of Understanding

Once the reservation form is completed, the conference coordinator will receive an email confirmation and we will reserve housing on campus for the conference request, assuming space allocation and other needs can be met. Contained in the confirmation will be the "Memo of Understanding" which outlines details related to Housing and Residence Life conference policies and procedures. Your reservation will be processed and a tentative building assignment will be communicated with you as soon as possible.

Final Confirmation Information

Four weeks before your camp or conference arrives on campus, the conference coordinator will be sent "Final Confirmation Information" form. The conference coordinator will then have two weeks to finalize and make any changes related to room/hall access, the number and gender breakdown of attendees, etc. Housing and Residence Life must receive final confirmation and the final roster of participants two weeks in advance of the camp or conference arrival.

Check Out and Billing

The conference is then initiated as agreed upon in the final confirmation. After final check-out, the conference coordinator will receive an interdepartmental invoice or a bill which will include any additional charges for lost keys, damages, etc. We do not collect from individuals, but rather from the camp or conference itself.