Move Out
As the semester comes to a close, it is very important for you to work with the staff to ensure a smooth check-out process. There will be deadlines, flyers, emails, and other important messages sent out regarding the closing procedures of the residence halls. Check-out cell phone contacts will also be listed.
May 2025 CHECK OUT & CLOSING
The residence halls will close for the Spring 2025 Semester at 5:00 PM May 9th. Residents should plan to move out of their spaces 24 hrs after their last exam.
GRADUATING SENIORS & EXTENDED STAYS
Graduating seniors, and other students involved in the graduation ceremony, are granted an extension to check out. All students involved in graduation must checkout by May 10th at 12 PM.
Other students in need of an extension must submit a Late Stay Form via Artemis by May 6th at noon. This form will open on April 4th. Your CRL will approve or deny your request, and update you via email within 2 business days (Monday – Friday between the hours of 9 AM – 5 PM).
How do i Check Out?
Move Out (Starting May 1st)
- Starting May 1st at 7 PM, Checkout appointments will occur in hall from 8:00 AM – 11:30 PM. Residents must be checked out by May 9th at 5 PM.
- If you need to checkout between 7:00PM- 11:30PM, you will call the RA on Duty.
- We ask that you do not checkout between 11:30PM-8:00AM.
If you plan to leave beginning at 7:00pm May 1st, you will check out with your building staff. Instructions will be emailed to you and located on bulletin boards around the building on how to schedule a check out appointment, and where the checkout desk will be located.
To get specific information about your halls closing procedures do the following:
- Attend a closing floor meeting between March 31- April 11
- Be on the lookout from email communication from your buildings CRL
- Find your closing bulletin board which will be posted by April 18th
Moving out Early (Before May 1st)
If you plan to leave before May 1st at 7:00pm, you must return your room key at the Housing and Residence Life Office at Ragsdale-Mendenhall.
- Moving out between 8:00 AM – 7:00 PM: you can drop off key inside of HRL.
- If you arrive to HRL after 7:00 PM: you are responsible for dropping off the key in the black mailbox outside the HRL main office door.
Checkout Appointment
Prior to your Checkout Appointment
- Dispose of all trash/recycling in the appropriate location.
- Clean your entire bedroom/suite/apartment before your check-out.
- Remove all dirt, tape, dust, pictures, etc. from:
- Floors, Doors, Walls, Windows
- Drawers, Beds, Desks, Closets
- Bathroom
- Kitchen
- Remove all dirt, tape, dust, pictures, etc. from:
- Move furniture back to its original location.
- Ensure you have your spartan ID and room key with you.
- Close and lock all windows and lower blinds.
- Turn thermostat to 70 degrees
- Clean your entire bedroom/suite/apartment before your check-out.
Your Checkout Appointment
- Once you are ready to check out, you will meet an RA at the selected checkout station for your hall.
- The RA will then go with you to your space to check your room for damage and cleanliness. Once the check is complete, turn off the lights, lock the door, and give your key to the RA.
- Residents will not be permitted to re-enter the building once they return their key.
December 2024 CHECK OUT & CLOSING
GRADUATING SENIORS & EXTENDED STAYS
Graduating seniors, internationals fall only and other students involved in the graduation ceremony, are granted an extension to check out. All students involved in graduation must checkout by 12pm on December 12th 2024.
Other students in need of an extension must submit a Late Stay Form via Artemis by December 9th 2024. This form will open on November 1st 2024. Your CRL will approve or deny your request, and update you via email within 2 business days (Monday – Friday between the hours of 9 AM – 5 PM).
Check Out Charges
Listed in the Check-Out Guide are some common charges associated with the end-of-the-year check-out process. Please pay attention to all closing information, deadlines, and information to avoid these charges. Charges for damages to a room accrue based upon the extent and number of damages. Listed (below) are some common charges associated with the end-of-the-year check-out process. Please pay attention to all closing information, deadlines, and information to avoid these charges. Charges for damages to a room accrue based upon the extent and number of damages.
DAMAGE BILLING CHARGES
| Charge/Damage Category | Housing and Residence Life Action or Charge/Damage | Notes | Cost of Charge/Damages |
|---|---|---|---|
| Screen | Replace screen wire | Any size | $40.00 |
| Screen | Replace aluminum screen frame and wire | Any size | $70.00 |
| Screen | Replace aluminum screen frame and security screen | Any size | $250.00 |
| Screen | Rehang or fasten screen | Any size | $20.00 |
| Glass | Replace full-length window | Standard size | $500.00 |
| Shades | Replace one inch mini blind | Any size | $85.00 |
| Tile | Replace floor tile | Any Size (charge per tile) | $30.00/tile |
| Tile | Replace ceiling tile | 24″ X 48″ tile | $35.00/tile |
| Tile | Replace ceiling tile | 24″ X 24″ tile | $20.00/tile |
| Service Fee | Return furniture to common areas | Per day in student room | $25.00 |
| Service Fee | Clean room | Minimum charge | $150.00 |
| Service Fee | Elevator contractor service | Minimum per call, plus cost of parts | $200.00/hr After Hours: $350.00/hr |
| Service Fee | Improper checkout fee | $25.00 | |
| Service Fee | Removal of personal items and stored | $225.00 | |
| Service Fee | Removal of personal items and moved to new room | $250.00 | |
| Service Fee | Tampering with life/safety equipment | Including signs, minimum | $200.00 |
| Service Fee | Miscellaneous action required by housekeeping | Per Hour | $35.00/hr |
| Vandalism | Any charge deemed to be vandalism | Plus any additional replacement charges | $75.00/hr minimum of 2 hours |
| Access Control | Replace lost access card | Includes reprogramming | $20.00 |
| Access Control | Change lock to room | Double Room | $35.00 |
| Access Control | Change lock to room | Suites and Apartments | $75.00 |
| Doors and Walls | Repair closet door hardware | $50.00 | |
| Doors and Walls | Re-hang closet door/overhead storage bin door | $20.00 | |
| Doors and Walls | Replace any wood door | Interior or exterior | $350.00 |
| Doors and Walls | Replace any metal door | Interior or exterior minimum | $500.00 |
| Doors and Walls | Re-hang wall-mounted desk | $50.00 | |
| Doors and Walls | Replace or repair transom | $50.00 | |
| Doors and Walls | Repaint entire room | Minimum charge | $650.00 |
| Doors and Walls | Repaint one wall | Per coat of paint | $125.00 |
| Doors and Walls | Paint ceiling | Per coat of paint | $200.00 |
| Doors and Walls | Replace door knob | Minimum | $55.00 |
| Doors and Walls | Replace door lock | $175.00 | |
| Doors and Walls | Replace door closer | $200.00 | |
| Doors and Walls | Repairs to plaster to include repainting repaired area | Per hour with a minimum of three hours | $50.00 |
| Room Furnishings | Replace bed | $350.00 | |
| Room Furnishing | Replace bed part | Per part | $75.00/part |
| Room Furnishings | Reassemble bed or modular furniture | Per person | $40.00 |
| Room Furnishings | Replace wardrobe | 72″ x 36″ x 24″ | $600.00 |
| Room Furnishings | Replace mattress | $150.00 | |
| Room Furnishings | Replace Sauder Three Position Chair | $185.00 | |
| Room Furnishings | Replace desk or dresser drawer | Wooden desk/drawer | $425.00 |
| Room Furnishings | Task Chair | $185.00 | |
| Room Furnishings | Room setup | $75.00 | |
| Bathroom | Replace toilet seat | $35.00 | |
| Bathroom | Replace toilet | Dependent on existing | $125.00/$400.00 |
| Bathroom | Replace shower curtain | $20.00 | |
| Bathroom | Clear drain lines | Room wash basins | $75.00 |
| Bathroom | Replace shower curtain rod | $20.00 | |
| Bathroom | Replace drawer | $100.00 | |
| Bathroom | Replace towel rack or hook | $25.00 | |
| Bathroom | Replace light cover | $20.00 | |
| Bathroom | Replace vent cover | $20.00 | |
| ADA Bathroom Fixtures | Shower seat | $200.00 | |
| ADA Bathroom Fixtures | Grab bar | $40.00 | |
| ADA Bathroom Fixtures | Shower fixture | Minimum | $100.00 |
| ADA Bathroom Fixtures | Cleaning charge | Per hour | $35.00/hr |
BUILDING SPECIFIC: JEFFERSON SUITES
| Building Specific: Jefferson Suites | Housing and Residence Life Action or Charge/Damage | Cost of Charge/Damages |
|---|---|---|
| Room furnishings | Replace twin bed | $310.00 |
| Room furnishings | Replace safety rail | $48.00 |
| Room furnishings | Full size bed | $365.00 |
| Room furnishings | Desk | $402.00 |
| Room furnishings | Dresser | $436.00 |
| Room furnishings | Three drawer pedestal | $207.70 |
| Room furnishings | Drawers (all furniture) | $75.00 |
| Suite furnishings | Blue loveseat | $1,600.00 |
| Room Furnishings | Task chair (mesh back) | $185.00 |
| Room furnishings | Coffee tables (golden brown) | $144.00 |
BUILDING SPECIFIC: QUAD RESIDENCE HALLS
| Building Specific: Quad Residence Halls | Housing and Residence Life Action or Charge/Damage | Cost of Charge/Damages |
|---|---|---|
| Room furnishings | Twin bed | $310.00 |
| Room furnishings | Mattress | $150.00 |
| Room furnishings | Full size bed | $365.00 |
| Room furnishings | Desk | $402.00 |
| Room furnishings | Dresser | $436.00 |
| Room furnishings | Pedestal | $207.70 |
| Common area Furnishings | Sofa | $1,900.00 |
| Common area furnishings | Loveseat | $1,600.00 |
| Common area furnishings | Chair | $900.00 |
| Common area furnishings | Wood table | $357.50 |
| Common area furnishings | Wood chairs | $128.50 |
BUILDING SPECIFIC: SPARTAN VILLAGE
| Building Specific: Spartan Village | Housing and Residence Life Action or Charge/Damage | Cost of Charge/Damages |
|---|---|---|
| Room furnishings | Bed | $365.00 |
| Room furnishings | Mattress | $150.00 |
| Room furnishings | Task Chair | $185.00 |
| Room furnishings | Desk | $402.00 |
| Room furnishings | Dresser | $436.00 |
| Common area furnishings | Entertainment Center/Table | $300.00 |
| Common area furnishings | Bar Stool | $250.00 |
| Common area furnishings | Range | $829.00 |
| Common area furnishings | Microwave | $319.00 |
| Common area furnishings | Dishwasher | $500.00 |
| Common area furnishings | Fridge | $698.00 |
Important Closing Information and FAQs
During 24-hour quiet hours, noise levels should be kept to a minimum and contained within individual rooms. It is important to note that HRL is committed to providing a quiet atmosphere, conducive to studying. Noise violations will be taken seriously and students will be held accountable using the student conduct process.
| Residence Hall Name | Contact Number |
|---|---|
| Cone | 336-458-8760 |
| Grogan | 336-937-3037 |
| Guilford | 336-458-8524 |
| Jefferson Suites | 336-458-8500 |
| Lofts on Lee | 336-458-8707 |
| Mary Foust | 336-458-8524 |
| Moore/Strong | 336-458-8551 |
| North Spencer | 336-458-8552 |
| Phillips/Hawkins | 336-458-8669 |
| Ragsdale/Mendenhall | 336-458-8670 |
| Reynolds | 336-458-8513 |
| South Spencer | 336-458-8552 |
| Spartan Village (Lee & Union) | 336-458-8273 |
| Spartan Village (Highland & Haywood) | 336-458-8707 |
| Spartan Village (Lexington & McCormick) | 336-458-8402 |
| Spring Garden Apts. | 336-458-8709 |
| The Quad – 7 halls | 336-458-8398 |
| Weil/Winfield | 336-383-9152 |
As you move out of your room, please continue to practice safety precautions to keep the residence halls and students safe:
- Remember to lock room doors when no one is in the room.
- Don’t allow “tailgaters” into the hall unless you know that they live in the hall. (No one should be entering the halls without access, or escort)
- Remember to lock car doors when moving your items out unless you have someone at your vehicle to monitor your belongings.
- Call University Police immediately to report any suspicious behavior you observe in and around the residence halls.
Yes, HRL reserves the right to ask you to leave if you are violating policy.
Students graduating are allowed to stay in their Spring assignment until noon on the day after graduation. Likewise, students approved to participate in graduation (e.g. Marshall, University Chorus, etc) may also stay until noon on the day after graduation. Check with your CRL for more information on room inspection and returning your key.
The leasing company will be coordinating pickups for microfridges. If you have changed rooms, you need to let the company know.
Contact Us
Housing and Residence Life
Ragsdale/Mendenhall Residence Hall
201 Gray Drive, Greensboro, NC 27412
PO Box 26170
Greensboro, NC 27402-6170
VOICE: 336.334.5636
FAX: 336.334.5680
EMAIL: hrl@uncg.edu