UNCG will offer convenient, affordable accommodations for camps and conferences from May 20 – July 22, 2024.
A variety of accommodations are available to meet the needs of most camps and conferences of all sizes. All accommodations are on UNCG’s 200+ acres and conveniently located near campus amenities like recreation fields, athletic courts, learning spaces, and dining.
Our summer conference staff is well trained and strive to provide good services to groups staying in residence halls. As always, our main goal is to provide a memorable experience for every conference and camp that stays with us during the summer.
We take pride in our facilities being safe and clean. Our staff maintains all public and community bathrooms and showers. The cleanliness of individual rooms and apartments are the responsibility of camp or conference participants. Summer conference staff have nightly office hours and have an assigned room separate from participants for the duration of the camp or conference. Summer conference staff are available 7pm to 7am each night.
Our camp and conference summer season will operate from May 20 – July 22, 2024. The priority deadline to reserve housing for camps and conferences is April 1. All additional housing requests will be based on open housing availability. An External Conference Staff (ECS) member will serve as the main point of contact for conference related items. Major changes to participant numbers must be reported no less than 5 weeks prior to the conference.
Please Note: Housing and Residence Life expects the following ratio of staff to campers:
All camps and conferences are required to follow university policies regarding the protection of children on campus, which can be found in the Guide to Operating Youth Programs. In addition, all camps and conferences that oversee minors must complete the Youth Program Registration From.
To begin this process, please email Kaci Miller, the Coordinator for Access and Conference Services, at firstname.lastname@example.org with an ECS for your conference group. A conference account will be created on your behalf. You will receive an email with your login information to begin creating a conference housing request.
Below, you can find more information which outlines details related to Housing and Residence Life conference policies and procedures, including details such as the cancellation policy, key and card access and much more. Your reservation will be processed, and a tentative building assignment will be communicated with you as soon as possible, assuming space allocation and other needs can be met.
Once you have created an account by emailing email@example.com. You can log into the conference portal at go.uncg.edu/conferences.
All conference requests submissions begin on October 16, 2023. The priority deadline for conference housing requests for 2024 is April 1. We know that you may not have all the details you need, but please fill it out to the best of your ability. A quote will be sent to an external conference staff (ECS) member to review and make any necessary changes prior to accepting the quote.
Affiliated camps include any group or program sponsored by a University Department that has an on-going relationship with that department.
If you indicate that you are an unaffiliated camp or conference on the housing reservation form, you must also sign a contract with UNCG Housing. This contract will be issued directly from UNCG Housing and Residence Life.
All other requests beyond housing, will need to contact each department separately. Contact information can be found in the Department Resources and Contacts section below.
Once the external conference staff member approves the housing request, a quote will be available in the conference system. After the quote is approved by the ECS, the Coordinator for Access and Conference Services will proceed with the conference booking for housing.
Four weeks before a camp or conference arrives on campus, the ECS will be sent final confirmation information. The ECS will have two weeks to finalize and make any changes related to the conference booking. Housing and Residence Life must receive final confirmation, a signed contract, and a final roster of participants two weeks in advance of the camp or conference arrival.
The conference is then initiated as agreed upon in the final confirmation. After final check-out, the ECS will receive a housing invoice, which will include any additional charges for lost keys, damages, etc. We cannot collect from individual participants.
|Single Room||$32.00 / night|
|Double Room||$22.00 / night|
|Suite-Single||$40.00 / night|
|Suite-Double||$28.00 / night|
(This rate includes linens)
|$67.00 / night|
|Apartment Weekly Rate|
(This rate includes linens)
|$350.00 / week|
|SOAR Rate||$25.00 / night|
|Single Room||$37.00 / night|
|Double Room||$26.00 / night|
|Suite – Single||$44.00 / night|
|Suite – Double||$35.00 / night|
(This rate includes linens)
|$87.00 / night|
|Apt. Weekly Rate|
(This rate includes linens)
|$375.00 / week|
|Resource||Contact Person||Contact Information|
|Housing Facilities||Kaci Miller, Coordinator for Access and Conference Servicesfirstname.lastname@example.org|
|Dining||Alma Turner, Director of Catering and Retail Operationsemail@example.com|
|Parking||Grant Harris, Event & Travel Demand Management Coordinatorfirstname.lastname@example.org|
|Kaplan Wellness Center|
|Sikirat Kazeem, Associate Director in Recreation Wellnessemail@example.com|
|Meeting Room Reservations|
Elliott University Center
|Linda Alexander, Assistant Director for Reservations and Event Servicesfirstname.lastname@example.org|
|Dr. Chris Partridge, Registraremail@example.com|
Camp or conference ECS members will confirm check-in times and arrival window for participants, chaperones, and staff during final confirmation. If changes or modifications need to be made to these times, a minimum of two weeks advance notice will be required to accommodate these changes. For groups under 100 total participants, please limit check-in/check-out times to a two-hour window.
Cancellation of this contract for any reason after final confirmation is received, will result in a charge equal to 10% of the estimated total amount due, or one night’s fee per reserved room (whichever is greater).
Four weeks before a camp or conference arrives on campus, the camp or conference ECS member will be sent final confirmation information. The camp or conference ECS member will then have two weeks to finalize and make any changes related to room/hall access, the number and gender breakdown of attendees, etc. HRL must receive confirmation and a finalized roster of participants three weeks in advance of the arrival of a camp or conference.
EXTERIOR DOOR ACCESS
The camp or conference ECS member will determine who is to receive access cards (for exterior door access) and will provide HRL with this information upon final confirmation. Please note that all residence halls are closed and locked 24 hours a day. If camp or conference guests do not have an exterior door access card, they must be escorted by a chaperone or other staff to enter the building.
The camp or conference ECS member will receive the appropriate number of keys, as agreed upon, so that each participant has access to a living space and is able to secure belongings. Participants should be encouraged to keep their keys with them at all times to avoid lock-outs.
HRL will invoice the camp or conference ECS member immediately following the event. HRL does not bill participants individually or accept credit card payments. Full settlement of camp or conference expenses is due within 30 business days of receiving an invoice. Any errors must be reported to HRL within 10 business days of receiving the invoice.
The camp or conference ECS member will receive one final invoice for all charges, typically in the form of an interdepartmental invoice.
The camp or conference ECS member will receive an invoice from UNCG Housing and Residence Life which will include housing charges as part of a detailed invoice for services rendered.
Policies and procedures are outlined on this document. Please feel free to make as many copies as you need for the staff in your group. Topics included describe housing policies and procedures that will be discussed at the safety talk prior to your group’s arrival, including, but not limited to:
Camp or conference ECS members have two options for making room assignments for a camp or conference, as follows:
The University agrees to provide the following special services:
All residence halls on the UNCG campus have free laundry facilities. No prepaid cards or cash is necessary. Washing detergent, dryer sheets, etc. are not provided.
The camp or conference ECS member shall provide adequate and appropriate supervision of all persons associated with this program or conference during their stay at UNCG including unscheduled periods of time.
HRL requires the following ratio of campers to staff:
Ages 6-8: 1 to 6
Ages 9-14: 1 to 8
Ages 15-17: 1 to 10.
All camps and conferences are required to follow university policies with regard to the protection of children on campus.
The camp or conference ECS member is responsible for adhering to UNCG policy and doing background checks on all adults who will work with children under 18 in summer camps and may be asked to provide evidence of background checks to HRL staff.
Please visit our Unique Housing Situations page for more information.
Please Note: Pets are not allowed in residence buildings and all buildings on campus are Non-Smoking.
In general, traditional-style residence halls are double-occupancy rooms located on both sides of a long corridor with community bathrooms that serve the floor.
Two-, three-, and four-person suites include combinations of double and single rooms that share a bathroom and together form a suite. Please visit the descriptions of Jefferson Suites & the Quad to see the differences in how bathrooms are shared. Each hall has public kitchens available.