Room Change and Room Swap

ROOM CHANGE AND ROOM SWAP

There are two ways students can request to change their housing assignment: Room Change and Room Swap.

• A Room Change occurs when a student is interested in changing rooms and does not have a person to switch with.
• A Room Swap occurs when students agree to switch rooms with each other. Students will need to send an email to HRL@uncg.edu and come to the HRL Office to finalize the switch.

Room Change Spring 2026

How to Make a Room Change in Artemis

1. Log into Artemis
   • Go to the Artemis housing portal
   • Log in using your UNCG credentials
2. Select the correct housing button
   • Click the housing option that applies to you, such as:
     • Priority Housing
     • Room Selection
     • Honors College
     • HHS
     • Special Note for Connect LLC: Students wanting to make a roomchange in connect will need to email hrl@uncg.edu.
       👉 The button you normally use to view housing options is the one you should click.
3. Continue through the dates page
   • You’ll see a dates page first
   • Click Continue
   • Select the correct term
   • Click Continue again
4. View available rooms
   • You will now see a list of all available rooms, please be patient as it could take the system up to two minutes to load rooms. 
   • Browse the spaces and click Add to Cart for the room you want
5. Select your bed space (if applicable)
   • If the room is not an apartment, you will be asked to choose which side/bed of the room you want
   • Click Assign Beds
   • If you are selecting an apartment, this step will be skipped automatically
6. Confirm your room change
   • You will see a confirmation page showing:
     • Your current room
     • The new room you are changing into
   • Click Confirm Room Change Assignment

⚠️ Important: Once you confirm, your room change is final. You cannot go back to your previous room once the assignment is confirmed.

After You Confirm

• Return to the Artemis home page
• Click My Room Assignment
• Your new room assignment for next year will be displayed there

Room Swap- Open

• Watch the Room Swap How‑To Video: https://youtu.be/UNNadil-Iig
  • Important Note: The video example shows first‑year (freshman) residence halls. If you are an upperclass student, you will see upper‑class residence halls when you complete your room swap in Artemis. The steps are the same—only the hall options differ based on your student classification.
• How to Complete a Room Swap in Artemis
  • Step 1: Log In
    • Go to the Housing & Residence Life website.
    • Log into Artemis using your UNCG username and password.
    • From the left‑hand menu, click Room Swap.
    • Select Fall 2026.
  • Step 2: Add Your Room Preferences
    • You will see your current room and a section to add room preferences.
    • Add preferences by selecting:
      • A residence hall, and
      • A room type (example: double).
    • You must select:
      • At least 3 room preferences, and
      • Preferences across at least 2 different locations.
      • Reorder your preferences so your top choice is listed first.
    • Once finished, click Save and Continue.
  • Step 3: Review Room Swap Requests
    • After saving your preferences, you’ll be taken to Room Swap Management, where you can see:
      • Outgoing Requests (requests you’ve sent), and
      • Incoming Requests (requests other students send to you).
    • To find potential matches:
      • Click New Request to view students whose room preferences align with yours.
      • If you find a student you’d like to swap with, select their request and click Request Swap.
      • Confirm that you want to send the swap request.
  • Step 4: Accept or Approve the Swap
    • The other student will review the request and can accept or decline.
    • If the request is accepted, you’ll return to Room Swap in Artemis to approve and finalize the swap.
      • You will get an email when the other student accepts the swap, so you know when to log back in.
    • Once finalized, your room swap is complete.
  • Step 5: Verify Your New Assignment
    • To confirm your new room:
      • Return to the Artemis Home Page.
      • Scroll down and click My Room Assignment.
      • Select Fall 2026 to view your updated housing assignment.
• Already know who you want to swap with? Email hrl@uncg.edu with the following info:
  • Name
  • UNCG ID Number
  • Hall and Room to which you are currently assigned
  • Name of the Student with whom you want to switch rooms
  • The other students Hall and Room assignment