As the semester comes to a close, it is very important for you to work with the staff to ensure a smooth check-out process. There will be deadlines, flyers, emails, and other important messages sent out regarding the closing procedures of the residence halls. Check-out cell phone contacts will also be listed.


The residence halls will close for the Fall 2023 semester December 8th at 5 PM. 


Graduating seniors, and other students involved in the graduation ceremony, are granted an extension to check out. All students involved in graduation must checkout by December 9th at 12 PM. Other students in need of an extension must submit a Late Stay Form via Artemis. Your CRL will approve or deny your request, and update you via email within 2 business days (Monday – Friday between the hours of 9 AM – 5 PM).

Important Closing Information and FAQs

During 24-hour quiet hours, noise levels should be kept to a minimum and contained within individual rooms. It is important to note that HRL is committed to providing a quiet atmosphere, conducive to studying. Noise violations will be taken seriously and students will be held accountable using the student conduct process.

Residence Hall NameContact Number
Jefferson Suites336-458-8500
Lofts on Lee336-458-8707
Mary Foust336-458-8524
North Spencer336-458-8552
South Spencer336-458-8552
Spartan Village (Lee & Union)336-458-8273
Spartan Village (Highland & Haywood)336-458-8707
Spartan Village (Lexington & McCormick)336-458-8402
Spring Garden Apts.336-458-8709
The Quad – 7 halls336-458-8398

As you move out of your room, please continue to practice safety precautions to keep the residence halls and students safe:

  • Remember to lock room doors when no one is in the room.
  • Don’t allow “tailgaters” into the hall unless you know that they live in the hall. (No one should be entering the halls without access, or escort)
  • Remember to lock car doors when moving your items out unless you have someone at your vehicle to monitor your belongings.
  • Call University Police immediately to report any suspicious behavior you observe in and around the residence halls.

Yes, HRL reserves the right to ask you to leave if you are violating policy.

Students graduating are allowed to stay in their Spring assignment until noon on the day after graduation. Likewise, students approved to participate in graduation (e.g. Marshall, University Chorus, etc) may also stay until noon on the day after graduation. Check with your CRL for more information on room inspection and returning your key.

Listed in the Check-Out Guide are some common charges associated with the end-of-the-year check-out process. Please pay attention to all closing information, deadlines, and information to avoid these charges. Charges for damages to a room accrue based upon the extent and number of damages. Listed (below) are some common charges associated with the end-of-the-year check-out process. Please pay attention to all closing information, deadlines, and information to avoid these charges. Charges for damages to a room accrue based upon the extent and number of damages.


Charge/Damage CategoryHousing and Residence Life Action or Charge/DamageInternal NotesCost of Charge/Damages
ScreenReplace screen wireAny size$40.00
ScreenReplace aluminum screen frame and wireAny size$70.00
ScreenReplace aluminum screen frame and security screenAny size$250.00
ScreenRehang or fasten screenAny size$20.00
GlassReplace glass window paneStandard size$100.00
GlassReplace full-length windowStandard size$300.00
ShadesReplace one inch mini blindAny size$85.00
TileReplace floor tileAny Size (charge per tile)$30.00
TileReplace ceiling tile24″ X 48″ tile (charge per tile)$35.00
TileReplace ceiling tile24″ X 24″ tile (charge per tile)$20.00
Service FeeReturn furniture to common areasPer day in student room$25.00
Service FeeClean roomMinimum charge$150.00
Service FeeElevator contractor serviceMinimum per call$360.00
Service FeeImproper checkout fee$25.00
Service FeeRemoval of personal items and stored$225.00
Service FeeRemoval of personal items and moved to new room$250.00
Service FeeTampering with life/safety equipmentIncluding signs, minimum$175.00
Service FeeMiscellaneous action required by housekeepingPer Hour$35.00
Access ControlReplace flex passIncludes reprogramming$20.00
Access ControlChange lock to roomDouble Room$35.00
Access ControlChange lock to roomSuites and Apartments$75.00
Doors and WallsRepair closet door hardware$20.00
Doors and WallsRe-hang closet door/overhead storage bin door$20.00
Doors and WallsReplace any wood doorInterior or exterior$350.00
Doors and WallsReplace any metal doorInterior or exterior minimum$500.00
Doors and WallsRe-hang wall-mounted desk$50.00
Doors and WallsReplace or repair transom$50.00
Doors and WallsRepaint entire roomMinimum charge$600.00
Doors and WallsRepaint one wallPer coat of paint$100.00
Doors and WallsPaint ceilingPer coat of paint$125.00
Doors and WallsReplace door knobMinimum$55.00
Doors and WallsReplace door lock$130.00
Doors and WallsReplace door closer$120.00
Repairs to plaster to include repainting repaired areaPer hour with a minimum of three hours$35.00
Room FurnishingsReplace bed$350.00
Room FurnishingReplace bed partPer part$75.00
Room FurnishingsReassemble bed or modular furniturePer person$40.00
Room FurnishingsReplace wardrobe72″ x 36″ x 24″$500.00
Room FurnishingsReplace mattress$150.00
Room FurnishingsReplace Sauder Three Position Chair$275.00
Room FurnishingsReplace desk or dresser drawerWooden desk/drawer$350.00
Room FurnishingsTask Chair$220.00
Room FurnishingsRoom setup$75.00
Suite BathroomReplace toilet seat$35.00
Suite BathroomReplace shower curtain$20.00
Suite BathroomClear drain linesRoom wash basins$75.00
Suite BathroomReplace shower curtain rod$20.00
Suite BathroomReplace drawer$100.00
Suite BathroomReplace towel rack or hook$25.00
Suite BathroomReplace light cover$20.00
Suite BathroomReplace vent cover$20.00
ADA Bathroom FixturesShower seat$200.00
ADA Bathroom FixturesGrab bar$40.00
ADA Bathroom FixturesShower fixtureMinimum$100.00
ADA Bathroom FixturesCleaning chargePer hour$35.00


Building Specific: Jefferson SuitesHousing and Residence Life Action or Charge/DamageCost of Charge/Damages
Room furnishingsReplace twin bed$268.00
Room furnishingsReplace safety rail$24.00
Room furnishingsFull size bed$290.00
Room furnishingsDesk$315.95
Room furnishingsDresser$279.95
Room furnishingsThree drawer pedestal$207.70
Room furnishingsDrawers (all furniture)$75.00
Suite furnishingsBlack lounge chair$284.00
Suite furnishingsBlack loveseat$431.00
Suite furnishingsBlack sofa$598.00
Room FurnishingsTask chair (mesh back)$116.00
Room furnishingsStackable sled base chairs$45.00
Room furnishingsCoffee tables (golden brown)$144.00


Building Specific: Quad Residence HallsHousing and Residence Life Action or Charge/DamageCost of Charge/Damages
Room furnishingsTwin bed$304.66
Room furnishingsMattress$72.00
Room furnishingsFull size bed$316.74
Room furnishingsDesk$342.63
Room furnishingsDresser$306.65
Room furnishingsPedestal$234.38
Common area FurnishingsSofa$1,139
Common area furnishingsLoveseat$873
Common area furnishingsChair$610
Common area furnishingsWood table$357.50
Common area furnishingsWood chairs$128.50


Building Specific: Spartan VillageHousing and Residence Life Action or Charge/DamageCost of Charge/Damages
Room furnishingsBed$287
Room furnishingsMattress$93
Room furnishingsTask Chair$131
Room furnishingsDesk$155
Room furnishingsDresser$255
Common area furnishingsOttoman$142.68
Common area furnishingsEntertainment Center/Table$142
Common area furnishingsBar Stool$101.33
Common area furnishingsRange$719
Common area furnishingsMicrowave$209
Common area furnishingsDishwasher$764
Common area furnishingsFridge$599

Contact Us

Housing and Residence Life
Ragsdale/Mendenhall Residence Hall
201 Gray Drive, Greensboro, NC 27412
PO Box 26170
Greensboro, NC 27402-6170
VOICE: 336.334.5636
FAX: 336.334.5680

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