Move Out
As the semester comes to a close, it is very important for you to work with the staff to ensure a smooth check-out process. There will be deadlines, flyers, emails, and other important messages sent out regarding the closing procedures of the residence halls. Check-out cell phone contacts will also be listed.
May 2024 CHECK OUT & CLOSING
The residence halls will close for the Spring 2024 Semester at 5:00 PM May 3rd. Residents should plan to move out of their spaces 24 hrs after their last exam.
GRADUATING SENIORS & EXTENDED STAYS
Graduating seniors, and other students involved in the graduation ceremony, are granted an extension to check out. All students involved in graduation must checkout by May 4th at 12 PM.
Other students in need of an extension must submit a Late Stay Form via Artemis by April 29th. This form will open on March 29th. Your CRL will approve or deny your request, and update you via email within 2 business days (Monday – Friday between the hours of 9 AM – 5 PM).
How do i Check Out?
Generally:
- Starting April 25th at 7 PM, Checkout appointments will occur in hall from 8:00 AM – 11:30 PM. Residents must be checked out by May 3rd at 5 PM.
- If you need to checkout between 7:00PM- 11:30PM, you will call the RA on Duty.
- We ask that you do not checkout between 11:30PM-8:00AM.
If you plan to leave before April 25th at 7:00pm, you must return your room key at the Housing and Residence Life Office at Ragsdale-Mendenhall.
- Moving out between 8:00 AM – 5:00 PM, you can drop off key inside of HRL.
- If you arrive after 5:00 PM, you are responsible for dropping off the key in the black mailbox outside the HRL main office door.
If you plan to leave beginning at 7:00pm April 25th, you will check out with your building staff. Instructions will be emailed to you and located on bulletin boards around the building on how to schedule a check out appointment, and where the checkout desk will be located.
To get specific information about your halls closing procedures do the following:
- Attend a closing floor meeting between April 1st – 15th
- Be on the lookout from email communication from your buildings CRL
- Find your closing bulletin board which will be posted by April 15th
Checkout Appointment
Prior to your Checkout Appointment
- Dispose of all trash/recycling in the appropriate location.
- Clean your entire bedroom/suite/apartment before your check-out.
- Remove all dirt, tape, dust, pictures, etc. from:
- Floors, Doors, Walls, Windows
- Drawers, Beds, Desks, Closets
- Bathroom
- Kitchen
- Remove all dirt, tape, dust, pictures, etc. from:
- Move furniture back to its original location.
- Ensure you have your spartan ID and room key with you.
- Close and lock all windows and lower blinds.
- Turn thermostat to 70 degrees
- Clean your entire bedroom/suite/apartment before your check-out.
Your Checkout Appointment
- Once you are ready to check out, you will meet an RA at the selected checkout station for your hall.
- The RA will then go with you to your space to check your room for damage and cleanliness. Once the check is complete, turn off the lights, lock the door, and give your key to the RA.
- Residents will not be permitted to re-enter the building once they return their key.
Important Closing Information and FAQs
During 24-hour quiet hours, noise levels should be kept to a minimum and contained within individual rooms. It is important to note that HRL is committed to providing a quiet atmosphere, conducive to studying. Noise violations will be taken seriously and students will be held accountable using the student conduct process.
| Residence Hall Name | Contact Number |
|---|---|
| Cone | 336-458-8760 |
| Grogan | 336-937-3037 |
| Guilford | 336-458-8524 |
| Jefferson Suites | 336-458-8500 |
| Lofts on Lee | 336-458-8707 |
| Mary Foust | 336-458-8524 |
| Moore/Strong | 336-458-8551 |
| North Spencer | 336-458-8552 |
| Phillips/Hawkins | 336-458-8669 |
| Ragsdale/Mendenhall | 336-458-8670 |
| Reynolds | 336-458-8513 |
| South Spencer | 336-458-8552 |
| Spartan Village (Lee & Union) | 336-458-8273 |
| Spartan Village (Highland & Haywood) | 336-458-8707 |
| Spartan Village (Lexington & McCormick) | 336-458-8402 |
| Spring Garden Apts. | 336-458-8709 |
| The Quad – 7 halls | 336-458-8398 |
| Weil/Winfield | 336-383-9152 |
As you move out of your room, please continue to practice safety precautions to keep the residence halls and students safe:
- Remember to lock room doors when no one is in the room.
- Don’t allow “tailgaters” into the hall unless you know that they live in the hall. (No one should be entering the halls without access, or escort)
- Remember to lock car doors when moving your items out unless you have someone at your vehicle to monitor your belongings.
- Call University Police immediately to report any suspicious behavior you observe in and around the residence halls.
Yes, HRL reserves the right to ask you to leave if you are violating policy.
Students graduating are allowed to stay in their Spring assignment until noon on the day after graduation. Likewise, students approved to participate in graduation (e.g. Marshall, University Chorus, etc) may also stay until noon on the day after graduation. Check with your CRL for more information on room inspection and returning your key.
The leasing company will be coordinating pickups for microfridges. If you have changed rooms, you need to let the company know.
Listed in the Check-Out Guide are some common charges associated with the end-of-the-year check-out process. Please pay attention to all closing information, deadlines, and information to avoid these charges. Charges for damages to a room accrue based upon the extent and number of damages. Listed (below) are some common charges associated with the end-of-the-year check-out process. Please pay attention to all closing information, deadlines, and information to avoid these charges. Charges for damages to a room accrue based upon the extent and number of damages.
DAMAGE BILLING CHARGES
| Charge/Damage Category | Housing and Residence Life Action or Charge/Damage | Internal Notes | Cost of Charge/Damages |
|---|---|---|---|
| Screen | Replace screen wire | Any size | $40.00 |
| Screen | Replace aluminum screen frame and wire | Any size | $70.00 |
| Screen | Replace aluminum screen frame and security screen | Any size | $250.00 |
| Screen | Rehang or fasten screen | Any size | $20.00 |
| Glass | Replace glass window pane | Standard size | $100.00 |
| Glass | Replace full-length window | Standard size | $300.00 |
| Shades | Replace one inch mini blind | Any size | $85.00 |
| Tile | Replace floor tile | Any Size (charge per tile) | $30.00 |
| Tile | Replace ceiling tile | 24″ X 48″ tile (charge per tile) | $35.00 |
| Tile | Replace ceiling tile | 24″ X 24″ tile (charge per tile) | $20.00 |
| Service Fee | Return furniture to common areas | Per day in student room | $25.00 |
| Service Fee | Clean room | Minimum charge | $150.00 |
| Service Fee | Elevator contractor service | Minimum per call | $360.00 |
| Service Fee | Improper checkout fee | $25.00 | |
| Service Fee | Removal of personal items and stored | $225.00 | |
| Service Fee | Removal of personal items and moved to new room | $250.00 | |
| Service Fee | Tampering with life/safety equipment | Including signs, minimum | $175.00 |
| Service Fee | Miscellaneous action required by housekeeping | Per Hour | $35.00 |
| Access Control | Replace flex pass | Includes reprogramming | $20.00 |
| Access Control | Change lock to room | Double Room | $35.00 |
| Access Control | Change lock to room | Suites and Apartments | $75.00 |
| Doors and Walls | Repair closet door hardware | $20.00 | |
| Doors and Walls | Re-hang closet door/overhead storage bin door | $20.00 | |
| Doors and Walls | Replace any wood door | Interior or exterior | $350.00 |
| Doors and Walls | Replace any metal door | Interior or exterior minimum | $500.00 |
| Doors and Walls | Re-hang wall-mounted desk | $50.00 | |
| Doors and Walls | Replace or repair transom | $50.00 | |
| Doors and Walls | Repaint entire room | Minimum charge | $600.00 |
| Doors and Walls | Repaint one wall | Per coat of paint | $100.00 |
| Doors and Walls | Paint ceiling | Per coat of paint | $125.00 |
| Doors and Walls | Replace door knob | Minimum | $55.00 |
| Doors and Walls | Replace door lock | $130.00 | |
| Doors and Walls | Replace door closer | $120.00 | |
| Repairs to plaster to include repainting repaired area | Per hour with a minimum of three hours | $35.00 | |
| Room Furnishings | Replace bed | $350.00 | |
| Room Furnishing | Replace bed part | Per part | $75.00 |
| Room Furnishings | Reassemble bed or modular furniture | Per person | $40.00 |
| Room Furnishings | Replace wardrobe | 72″ x 36″ x 24″ | $500.00 |
| Room Furnishings | Replace mattress | $150.00 | |
| Room Furnishings | Replace Sauder Three Position Chair | $275.00 | |
| Room Furnishings | Replace desk or dresser drawer | Wooden desk/drawer | $350.00 |
| Room Furnishings | Task Chair | $220.00 | |
| Room Furnishings | Room setup | $75.00 | |
| Suite Bathroom | Replace toilet seat | $35.00 | |
| Suite Bathroom | Replace shower curtain | $20.00 | |
| Suite Bathroom | Clear drain lines | Room wash basins | $75.00 |
| Suite Bathroom | Replace shower curtain rod | $20.00 | |
| Suite Bathroom | Replace drawer | $100.00 | |
| Suite Bathroom | Replace towel rack or hook | $25.00 | |
| Suite Bathroom | Replace light cover | $20.00 | |
| Suite Bathroom | Replace vent cover | $20.00 | |
| ADA Bathroom Fixtures | Shower seat | $200.00 | |
| ADA Bathroom Fixtures | Grab bar | $40.00 | |
| ADA Bathroom Fixtures | Shower fixture | Minimum | $100.00 |
| ADA Bathroom Fixtures | Cleaning charge | Per hour | $35.00 |
BUILDING SPECIFIC: JEFFERSON SUITES
| Building Specific: Jefferson Suites | Housing and Residence Life Action or Charge/Damage | Cost of Charge/Damages |
|---|---|---|
| Room furnishings | Replace twin bed | $268.00 |
| Room furnishings | Replace safety rail | $24.00 |
| Room furnishings | Full size bed | $290.00 |
| Room furnishings | Desk | $315.95 |
| Room furnishings | Dresser | $279.95 |
| Room furnishings | Three drawer pedestal | $207.70 |
| Room furnishings | Drawers (all furniture) | $75.00 |
| Suite furnishings | Black lounge chair | $284.00 |
| Suite furnishings | Black loveseat | $431.00 |
| Suite furnishings | Black sofa | $598.00 |
| Room Furnishings | Task chair (mesh back) | $116.00 |
| Room furnishings | Stackable sled base chairs | $45.00 |
| Room furnishings | Coffee tables (golden brown) | $144.00 |
BUILDING SPECIFIC: QUAD RESIDENCE HALLS
| Building Specific: Quad Residence Halls | Housing and Residence Life Action or Charge/Damage | Cost of Charge/Damages |
|---|---|---|
| Room furnishings | Twin bed | $304.66 |
| Room furnishings | Mattress | $72.00 |
| Room furnishings | Full size bed | $316.74 |
| Room furnishings | Desk | $342.63 |
| Room furnishings | Dresser | $306.65 |
| Room furnishings | Pedestal | $234.38 |
| Common area Furnishings | Sofa | $1,139 |
| Common area furnishings | Loveseat | $873 |
| Common area furnishings | Chair | $610 |
| Common area furnishings | Wood table | $357.50 |
| Common area furnishings | Wood chairs | $128.50 |
BUILDING SPECIFIC: SPARTAN VILLAGE
| Building Specific: Spartan Village | Housing and Residence Life Action or Charge/Damage | Cost of Charge/Damages |
|---|---|---|
| Room furnishings | Bed | $287 |
| Room furnishings | Mattress | $93 |
| Room furnishings | Task Chair | $131 |
| Room furnishings | Desk | $155 |
| Room furnishings | Dresser | $255 |
| Common area furnishings | Ottoman | $142.68 |
| Common area furnishings | Entertainment Center/Table | $142 |
| Common area furnishings | Bar Stool | $101.33 |
| Common area furnishings | Range | $719 |
| Common area furnishings | Microwave | $209 |
| Common area furnishings | Dishwasher | $764 |
| Common area furnishings | Fridge | $599 |
Contact Us
Housing and Residence Life
Ragsdale/Mendenhall Residence Hall
201 Gray Drive, Greensboro, NC 27412
PO Box 26170
Greensboro, NC 27402-6170
VOICE: 336.334.5636
FAX: 336.334.5680
EMAIL: [email protected]