As the semester comes to a close, it is very important for you to work with the staff to ensure a smooth check-out process. There will be deadlines, flyers, emails, and other important messages sent out regarding the closing procedures of the residence halls. Check-out cell phone contacts will also be listed.
The Check-Out Process
- Make sure you know your building’s check out cell phone number.
- Sign up for a check-out appointment with a member of your building staff by noon on Reading Day.
- Have ALL items removed from your room before your scheduled check-out time. Thoroughly clean your room. (Rooms should be left in the same condition as when you checked in.)
- Have your key ready to give to the staff member checking you out.
- Remember to date the key envelope and sign the room condition form.
- Remember that staff members will be assisting other residents in checking out and may not be available immediately upon request.
- If you need to leave earlier or later than expected, please follow the specific instructions listed below.
|Residence Hall Name||Contact Number|
|Lofts on Lee||336-458-8707|
|Spartan Village (Lee & Union)||336-458-8273|
|Spartan Village (Highland & Haywood)||336-458-8707|
|Spartan Village (Lexington & McCormick)||336-458-8402|
|Spring Garden Apts.||336-458-8709|
|The Quad - 7 halls||336-458-8398|
- Set a time with your RA to inspect your room for damages.
- Be sure that your travel plans take into account the check-out deadline. This is especially important for international students.
- If you have questions, ask well before Graduation Day!
- Remember to lock room doors when no one is in the room.
- Don’t allow “tailgaters” into the hall unless you know that they live in the hall.
- Remember to lock car doors when moving your items out unless you have someone at your vehicle to monitor your belongings.
- Call University Police immediately to report any suspicious behavior you observe in and around the residence halls.
Damage Billing Charges
|Charge/Damage Category||Housing and Residence Life Action or Charge/Damage||Internal Notes||Cost of Charge/Damages|
|Screen||Replace screen wire||Any size||$40.00|
|Screen||Replace aluminum screen frame and wire||Any size||$70.00|
|Screen||Replace aluminum screen frame and security screen||Any size||$250.00|
|Screen||Rehang or fasten screen||Any size||$20.00|
|Glass||Replace glass window pane||Standard size||$100.00|
|Glass||Replace full-length window||Standard size||$300.00|
|Shades||Replace one inch mini blind||Any size||$85.00|
|Tile||Replace floor tile||Any Size (charge per tile)||$30.00|
|Tile||Replace ceiling tile||24" X 48" tile (charge per tile)||$35.00|
|Tile||Replace ceiling tile||24" X 24" tile (charge per tile)||$20.00|
|Service Fee||Return furniture to common areas||Per day in student room||$25.00|
|Service Fee||Clean room||Minimum charge||$150.00|
|Service Fee||Elevator contractor service||Minimum per call||$360.00|
|Service Fee||Improper checkout fee||$25.00|
|Service Fee||Removal of personal items and stored||$225.00|
|Service Fee||Removal of personal items and moved to new room||$250.00|
|Service Fee||Tampering with life/safety equipment||Including signs, minimum||$175.00|
|Service Fee||Miscellaneous action required by housekeeping||Per Hour||$35.00|
|Access Control||Replace flex pass||Includes reprogramming||$20.00|
|Access Control||Change lock to room||Double Room||$35.00|
|Access Control||Change lock to room||Suites and Apartments||$75.00|
|Doors and Walls||Repair closet door hardware||$20.00|
|Doors and Walls||Re-hang closet door/overhead storage bin door||$20.00|
|Doors and Walls||Replace any wood door||Interior or exterior||$350.00|
|Doors and Walls||Replace any metal door||Interior or exterior minimum||$500.00|
|Doors and Walls||Re-hang wall-mounted desk||$50.00|
|Doors and Walls||Replace or repair transom||$50.00|
|Doors and Walls||Repaint entire room||Minimum charge||$600.00|
|Doors and Walls||Repaint one wall||Per coat of paint||$100.00|
|Doors and Walls||Paint ceiling||Per coat of paint||$125.00|
|Doors and Walls||Replace door knob||Minimum||$55.00|
|Doors and Walls||Replace door lock||$130.00|
|Doors and Walls||Replace door closer||$120.00|
|Repairs to plaster to include repainting repaired area||Per hour with a minimum of three hours||$35.00|
|Room Furnishings||Replace bed||$350.00|
|Room Furnishing||Replace bed part||Per part||$75.00|
|Room Furnishings||Reassemble bed or modular furniture||Per person||$40.00|
|Room Furnishings||Replace wardrobe||72" x 36" x 24"||$500.00|
|Room Furnishings||Replace mattress||$150.00|
|Room Furnishings||Replace Sauder Three Position Chair||$275.00|
|Room Furnishings||Replace desk or dresser drawer||Wooden desk/drawer||$350.00|
|Room Furnishings||Task Chair||$220.00|
|Room Furnishings||Room setup||$75.00|
|Suite Bathroom||Replace toilet seat||$35.00|
|Suite Bathroom||Replace shower curtain||$20.00|
|Suite Bathroom||Clear drain lines||Room wash basins||$75.00|
|Suite Bathroom||Replace shower curtain rod||$20.00|
|Suite Bathroom||Replace drawer||$100.00|
|Suite Bathroom||Replace towel rack or hook||$25.00|
|Suite Bathroom||Replace light cover||$20.00|
|Suite Bathroom||Replace vent cover||$20.00|
|ADA Bathroom Fixtures||Shower seat||$200.00|
|ADA Bathroom Fixtures||Grab bar||$40.00|
|ADA Bathroom Fixtures||Shower fixture||Minimum||$100.00|
|ADA Bathroom Fixtures||Cleaning charge||Per hour||$35.00|
Building Specific: Jefferson Suites
|Building Specific: Jefferson Suites||Housing and Residence Life Action or Charge/Damage||Cost of Charge/Damages|
|Room furnishings||Replace twin bed||$268.00|
|Room furnishings||Replace safety rail||$24.00|
|Room furnishings||Full size bed||$290.00|
|Room furnishings||Three drawer pedestal||$207.70|
|Room furnishings||Drawers (all furniture)||$75.00|
|Suite furnishings||Black lounge chair||$284.00|
|Suite furnishings||Black loveseat||$431.00|
|Suite furnishings||Black sofa||$598.00|
|Room Furnishings||Task chair (mesh back)||$116.00|
|Room furnishings||Stackable sled base chairs||$45.00|
|Room furnishings||Coffee tables (golden brown)||$144.00|
Building Specific: Quad Residence Halls
|Building Specific: Quad Residence Halls||Housing and Residence Life Action or Charge/Damage||Cost of Charge/Damages|
|Room furnishings||Twin bed||$304.66|
|Room furnishings||Full size bed||$316.74|
|Common area Furnishings||Sofa||$1,139|
|Common area furnishings||Loveseat||$873|
|Common area furnishings||Chair||$610|
|Common area furnishings||Wood table||$357.50|
|Common area furnishings||Wood chairs||$128.50|
Building Specific: Spartan Village
|Building Specific: Spartan Village||Housing and Residence Life Action or Charge/Damage||Cost of Charge/Damages|
|Room furnishings||Task Chair||$131|
|Common area furnishings||Ottoman||$142.68|
|Common area furnishings||Entertainment Center/Table||$142|
|Common area furnishings||Bar Stool||$101.33|
|Common area furnishings||Range||$719|
|Common area furnishings||Microwave||$209|
|Common area furnishings||Dishwasher||$764|
|Common area furnishings||Fridge||$599|