UNCG’s 2014 Fall Kickoff is an annual back-to-school celebration for the first day of classes to ensure freshmen start their college careers off with an exciting start

As the semester comes to a close, it is very important for you to work with the staff to ensure a smooth check-out process.

Spring 2022 Checkout Process


Residents should begin taking items home throughout the Spring 2022 semester. This will make the final move-out process much easier.

  • Residents who depart prior to April 29, will utilize the Express Checkout Process.
    • Simply go to the HRL office between 8 a.m. – 5 p.m. to turn in your keys.
    • If you depart outside of these hours, please place your key in an Express Checkout envelope located in the After Hours Drop Box outside the Housing Office in the center of Ragsdale/Mendenhall.

    Checkout and Departure

    All residents are required to return their key and depart the residence hall 24 hours after the completion of their last scheduled final examination. The residence halls will closed for the Spring 2022 semester at noon on Saturday, May 7 (for graduating seniors).

    Community desks or designated checkout locations will be setup and staff in each residential community. Students will receive an email from the CRL/RCC of their area by April 7th, 2022, outlining the checkout process and including the link to indicate when you plan to checkout.

    Important for Spring

    1. Residents will have their room inspected during checkout to ensure all personal items have been removed and document any damages. Residents will turn in their key to the RA after the inspection is completed.
    2. There will be an RA on duty 24-hours a day starting at 5pm on April 28th – May 7th at noon.
    3. If a resident needs to stay more than 24 hours after their last final, they will need permission from the CRL/RCC for their hall. No resident will be permitted to stay past Saturday, May 7th at noon.
    4. Current Spring 2022 residents who have completed a Sumer 2022 Housing Application by April 22 will be allowed to stay in their current Spring 2022 assignment until they relocate to their summer housing assignment the following week.

    Residence Hall NameContact Number
    Jefferson Suites336-458-8500
    Lofts on Lee336-458-8707
    Mary Foust336-458-8524
    North Spencer336-458-8552
    South Spencer336-458-8552
    Spartan Village (Lee & Union)336-458-8273
    Spartan Village (Highland & Haywood)336-458-8707
    Spartan Village (Lexington & McCormick)336-458-8402
    Spring Garden Apts.336-458-8709
    The Quad - 7 halls336-458-8398
    During 24-hour quiet hours, noise levels should be kept to a minimum and contained within individual rooms. It is important to note that HRL is committed to providing a quiet atmosphere, conducive to studying. Noise violations will be taken seriously and students will be held accountable using the student conduct process.
    If you need to check out of the residence halls prior to Reading Day, you will need to return your room key to Housing and Residence Life using the express check-out envelope in the after hours drop box outside the office in the center of Ragsdale/Mendenhall.
    Students who need to stay beyond the regular check out time (24 hours after their last exam) should select the preferred date of check out on their hall check-out form. This check-out form link will be sent to students by their CRL in a separate email.
    You will be able to stay in your current room until noon on Saturday, May 7.
    As you move out of your room, please continue to practice safety precautions to keep the residence halls and students safe:
    • Remember to lock room doors when no one is in the room.
    • Don’t allow “tailgaters” into the hall unless you know that they live in the hall. (No one should be entering the halls without access, or escort)
    • Remember to lock car doors when moving your items out unless you have someone at your vehicle to monitor your belongings.
    • Call University Police immediately to report any suspicious behavior you observe in and around the residence halls.
    If you leased a MicroFridge for the academic year, you need to make sure it is emptied and clean before your departure. The leasing company will be picking up the MicroFridges the week of graduation. Please contact them if you have any questions.
    Please take your bikes home over the summer. If you will live on campus during summer school, please email bike@uncg.edu with your contact information and bike registration number. Bikes that remain on campus without authorization will be tagged as abandoned and impounded by campus police.
    Listed in the Check-Out Guide are some common charges associated with the end-of-the-year check-out process. Please pay attention to all closing information, deadlines, and information to avoid these charges. Charges for damages to a room accrue based upon the extent and number of damages. Listed (below) are some common charges associated with the end-of-the-year check-out process. Please pay attention to all closing information, deadlines, and information to avoid these charges. Charges for damages to a room accrue based upon the extent and number of damages.

    Damage Billing Charges

    Charge/Damage CategoryHousing and Residence Life Action or Charge/DamageInternal NotesCost of Charge/Damages
    ScreenReplace screen wireAny size$40.00
    ScreenReplace aluminum screen frame and wireAny size$70.00
    ScreenReplace aluminum screen frame and security screenAny size$250.00
    ScreenRehang or fasten screenAny size$20.00
    GlassReplace glass window paneStandard size$100.00
    GlassReplace full-length windowStandard size$300.00
    ShadesReplace one inch mini blindAny size$85.00
    TileReplace floor tileAny Size (charge per tile)$30.00
    TileReplace ceiling tile24" X 48" tile (charge per tile)$35.00
    TileReplace ceiling tile24" X 24" tile (charge per tile)$20.00
    Service FeeReturn furniture to common areasPer day in student room$25.00
    Service FeeClean roomMinimum charge$150.00
    Service FeeElevator contractor serviceMinimum per call$360.00
    Service FeeImproper checkout fee$25.00
    Service FeeRemoval of personal items and stored$225.00
    Service FeeRemoval of personal items and moved to new room$250.00
    Service FeeTampering with life/safety equipmentIncluding signs, minimum$175.00
    Service FeeMiscellaneous action required by housekeepingPer Hour$35.00
    Access ControlReplace flex passIncludes reprogramming$20.00
    Access ControlChange lock to roomDouble Room$35.00
    Access ControlChange lock to roomSuites and Apartments$75.00
    Doors and WallsRepair closet door hardware$20.00
    Doors and WallsRe-hang closet door/overhead storage bin door$20.00
    Doors and WallsReplace any wood doorInterior or exterior$350.00
    Doors and WallsReplace any metal doorInterior or exterior minimum$500.00
    Doors and WallsRe-hang wall-mounted desk$50.00
    Doors and WallsReplace or repair transom$50.00
    Doors and WallsRepaint entire roomMinimum charge$600.00
    Doors and WallsRepaint one wallPer coat of paint$100.00
    Doors and WallsPaint ceilingPer coat of paint$125.00
    Doors and WallsReplace door knobMinimum$55.00
    Doors and WallsReplace door lock$130.00
    Doors and WallsReplace door closer$120.00
    Repairs to plaster to include repainting repaired areaPer hour with a minimum of three hours$35.00
    Room FurnishingsReplace bed$350.00
    Room FurnishingReplace bed partPer part$75.00
    Room FurnishingsReassemble bed or modular furniturePer person$40.00
    Room FurnishingsReplace wardrobe72" x 36" x 24"$500.00
    Room FurnishingsReplace mattress$150.00
    Room FurnishingsReplace Sauder Three Position Chair$275.00
    Room FurnishingsReplace desk or dresser drawerWooden desk/drawer$350.00
    Room FurnishingsTask Chair$220.00
    Room FurnishingsRoom setup$75.00
    Suite BathroomReplace toilet seat$35.00
    Suite BathroomReplace shower curtain$20.00
    Suite BathroomClear drain linesRoom wash basins$75.00
    Suite BathroomReplace shower curtain rod$20.00
    Suite BathroomReplace drawer$100.00
    Suite BathroomReplace towel rack or hook$25.00
    Suite BathroomReplace light cover$20.00
    Suite BathroomReplace vent cover$20.00
    ADA Bathroom FixturesShower seat$200.00
    ADA Bathroom FixturesGrab bar$40.00
    ADA Bathroom FixturesShower fixtureMinimum$100.00
    ADA Bathroom FixturesCleaning chargePer hour$35.00

    Building Specific: Jefferson Suites

    Building Specific: Jefferson SuitesHousing and Residence Life Action or Charge/DamageCost of Charge/Damages
    Room furnishingsReplace twin bed$268.00
    Room furnishingsReplace safety rail$24.00
    Room furnishingsFull size bed$290.00
    Room furnishingsDesk$315.95
    Room furnishingsDresser$279.95
    Room furnishingsThree drawer pedestal$207.70
    Room furnishingsDrawers (all furniture)$75.00
    Suite furnishingsBlack lounge chair$284.00
    Suite furnishingsBlack loveseat$431.00
    Suite furnishingsBlack sofa$598.00
    Room FurnishingsTask chair (mesh back)$116.00
    Room furnishingsStackable sled base chairs$45.00
    Room furnishingsCoffee tables (golden brown)$144.00

    Building Specific: Quad Residence Halls

    Building Specific: Quad Residence HallsHousing and Residence Life Action or Charge/DamageCost of Charge/Damages
    Room furnishingsTwin bed$304.66
    Room furnishingsMattress$72.00
    Room furnishingsFull size bed$316.74
    Room furnishingsDesk$342.63
    Room furnishingsDresser$306.65
    Room furnishingsPedestal$234.38
    Common area FurnishingsSofa$1,139
    Common area furnishingsLoveseat$873
    Common area furnishingsChair$610
    Common area furnishingsWood table$357.50
    Common area furnishingsWood chairs$128.50

    Building Specific: Spartan Village

    Building Specific: Spartan VillageHousing and Residence Life Action or Charge/DamageCost of Charge/Damages
    Room furnishingsBed$287
    Room furnishingsMattress$93
    Room furnishingsTask Chair$131
    Room furnishingsDesk$155
    Room furnishingsDresser$255
    Common area furnishingsOttoman$142.68
    Common area furnishingsEntertainment Center/Table$142
    Common area furnishingsBar Stool$101.33
    Common area furnishingsRange$719
    Common area furnishingsMicrowave$209
    Common area furnishingsDishwasher$764
    Common area furnishingsFridge$599