Moving Out (The Check-Out Guide)

Are you finding that some of your clothes don’t fit right anymore or they just don’t fit your style anymore? Do you have decorations or appliances you no longer need? Have the Ramen noodles, Easy-Mac and Chef Boyardee lost their magic? You’ll find you have accumulated a lot of stuff in your room since August and you probably don’t want to take it all home or to your new apartment. The good news is UNCG has a program that gets these items to those who need it – Cram and Scram.  

From Reading Day through Graduation, your Residence Hall Lobby will have specially marked bins to collect all these items so that they can be reused or donated to those in need. These donation bins will collect the following: any clothing in good condition (no underwear or socks), decorations, shoes, books, electronics and appliances, and unopened non-perishable food.  

Items NOT to be included in donations: egg crates (mattress toppers), garbage/recyclable trash, pillows, hangers, and carpeting. In addition, these bins will collect your blue recycling bag. You are required to return that bag so that future resident students can enjoy them next semester.  

For safety reasons we do NOT want your dirty items, underwear, socks, trash/recycling, foam mattress pads, pillows, cosmetic products, laundry detergent or broken mirrors in these special donation bins. These items should be brought to the appropriate dumpster outside your building. These dumpsters will be emptied twice a day during the move-out time period, and please don’t block them with your car.

Residence Hall Name	Contact Number
Cone	336-458-8402
Guilford	336-458-8524
Jefferson Suites	336-458-8500
Lofts on Lee	336-458-8707
Mary Foust	336-458-8524
Moore/Strong	336-458-8551
North Spencer	336-458-8552
Phillips/Hawkins	336-458-8669
Ragsdale/Mendenhall	336-458-8670
Reynolds	336-458-8707
South Spencer	336-458-8552
Spartan Village (Lee & Union)	336-458-8273
Spartan Village (Highland & Haywood)	336-458-8707
Spring Garden Apts.	336-458-8709
The Quad - 7 halls	336-458-8398
Tower Village	336-458-8760
Weil/Winfield	336-383-9152

During 23-hour quiet hours, noise levels should be kept to a minimum and contained within individual rooms. From 8-9 p.m. each evening, there will be a Courtesy Hour when noise expectations are relaxed. It is important to note that HRL is committed to providing a quiet atmosphere, conducive to studying. Noise violations will be taken seriously and students will be held accountable using the student conduct process.

If you need to check-out of the residence halls prior to Reading Day, you will need to follow the express check-out process. Express check-out envelopes will be with your building staff members, and you will need to thoroughly complete the envelope, include your room keys and drop off the express check-out envelope to the Office of Housing and Residence Life (located between Ragsdale and Mendenhall residence halls) prior to leaving the residence halls. (After hours, leave the completed envelope in the bronze mailbox outside the HRL main entrance.) You may also use this process if you are unable to check-out during scheduled times, but this is highly discouraged. WARNING: If you use the express check-out process you are forfeiting your right to an appeal should you be billed for room damages.

Students who need to stay beyond the regular check out time (24 hours after his/her last exam) should complete the Request for Late Stay form by the date indicated in the Check-Out Guide. If approved you will be notified with instructions for checking out late. The latest you may stay is 4 p.m. the day before graduation. Your request will be reviewed by your CRL, who will contact you with approval/non-approval and provide you with direction on check-out, room inspection and return of your room key.

You will be able to stay in your current room until noon on the day after graduation. Check with your CRL for more information on room inspection and returning your key. To properly check out and avoid any improper check-out or damage charges please follow these steps:

• Set a time with your RA to inspect your room for damages.
• Be sure that your travel plans take into account the check-out deadline. This is especially important for international students.
• If you have questions, ask well before Graduation Day!

Students approved to participate in graduation (e.g. Marshall, University Chorus, etc.) may also stay until noon on the day after graduation. Check with your CRL for more information on room inspection and returning your key.

As you move out of your room, please continue to practice safety precautions to keep the residence halls and students safe:

• Remember to lock room doors when no one is in the room.
• Don’t allow “tailgaters” into the hall unless you know that they live in the hall.
• Remember to lock car doors when moving your items out unless you have someone at your vehicle to monitor your belongings.
• Call University Police immediately to report any suspicious behavior you observe in and around the residence halls.

Visit the Housing Deadlines page for specific summer application dates and details about your move.

The first deadline for canceling the upcoming year’s housing contract without penalty is June 1. Students who cancel their housing contract between June 2 and June 30 will be charged a $250 Cancellation Fee. Students who cancel their housing after July 1, will be charged a $500 cancellation fee.

Don’t worry! You are guaranteed housing if you complete a housing application before May 1, 2017. If you have already applied, but are still looking for a room, keep checking in Artemis and rooms will open up as students change their plans and de-assign or cancel their housing. Key dates to watch for large numbers of spaces to come open are below:

• May 10-30: Students are suspended, dismissed and decide to transfer
• Before June 1: First cancellation deadline to avoid $250 cancellation charge
• B­­efore July 1: Second cancellation Deadline to avoid $500 Cancellation Charge

You have until June 15, 2017, to assign yourself to a room. After that, HRL will find you a space and assign you to it.

If you leased a MicroFridge for the academic year, you need to make sure it is emptied and clean before your departure. The leasing company will be picking up the MicroFridges the week of graduation. Please contact them if you have any questions.

Please take your bikes home over the summer. If you will live on campus during summer school, please email bike@uncg.edu with your contact information and bike registration number. Bikes that remain on campus without authorization will be tagged as abandoned and impounded by campus police.

Listed in the Check-Out Guide are some common charges associated with the end-of-the-year check-out process. Please pay attention to all closing information, deadlines, and information to avoid these charges. Charges for damages to a room accrue based upon the extent and number of damages. Listed (below) are some common charges associated with the end-of-the-year check-out process. Please pay attention to all closing information, deadlines, and information to avoid these charges. Charges for damages to a room accrue based upon the extent and number of damages.

Damage Billing Charges

Charge/Damage Category	Housing and Residence Life Action or Charge/Damage	Internal Notes	Cost of Charge/Damages
Screen	Replace screen wire	Any size	$40.00
Screen	Replace aluminum screen frame and wire	Any size	$70.00
Screen	Replace aluminum screen frame and security screen	Any size	$250.00
Screen	Rehang or fasten screen	Any size	$20.00
Glass	Replace glass window pane	Standard size	$100.00
Glass	Replace full-length window	Standard size	$300.00
Shades	Replace one inch mini blind	Any size	$85.00
Tile	Replace ceiling tile or floor tile	12? X 12? tile (charge per tile)	$30.00
Tile	Replace ceiling tile	24? X 48? tile (charge per tile)	$35.00
Tile	Replace ceiling tile	24?X24? tile (charge per tile)	$20.00
Service Fee	Return furniture to common areas	Per day in student room	$25.00
Service Fee	Clean room	Minimum charge	$150.00
Service Fee	Elevator contractor service	Minimum per call	$360.00
Service Fee	Improper checkout fee		$25.00
Service Fee	Removal of personal items and stored		$225.00
Service Fee	Removal of personal items and moved to new room		$250.00
Service Fee	Debunk beds at the end of academic year		$40.00
Service Fee	Tampering with life/safety equipment	Including signs, minimum	$175.00
Service Fee	Miscellaneous action required by housekeeping	Per Hour	$20.00
Access Control	Replace flex pass	Includes reprogramming	$20.00
Access Control	Change lock to room	Double Room	$35.00
Access Control	Change lock to room	Suites and Apartments	$75.00
Doors and Walls	Repair closet door hardware		$20.00
Doors and Walls	Re-hang closet door/overhead storage bin door		$20.00
Doors and Walls	Replace any wood door	Interior or exterior	$350.00
Doors and Walls	Replace any metal door	Interior or exterior	$500.00
Doors and Walls	Re-hand wall-mounted desk		$50.00
Doors and Walls	Replace or repair transom		$20.00
Doors and Walls	Repaint entire room	Minimum charge	$600.00
Doors and Walls	Repaint one wall	Per coat of paint	$100.00
Doors and Walls	Paint ceiling	Per coat of paint	$125.00
Doors and Walls	Repaint one wall	Per coat of paint	$100.00
Doors and Walls	Paint ceiling	Per coat of paint	$125.00
Doors and Walls	Replace door knob		$55.00
Doors and Walls	Replace door lock		$130.00
Doors and Walls	Replace automatic door closer		$120.00
	Repairs to plaster to include repainting repaired area	Per hour with a minimum of three hours	$35.00
Room Furnishings	Replace bed		$350.00
Room Furnishing	Replace bed part	Per part	$75.00
Room Furnishings	Reassemble bed or modular furniture	Per person	$40.00
Room Furnishings	Replace wardrobe	24??x60??	$400.00
Room Furnishings	Replace mattress		$150.00
Room Furnishings	Replace Sauder Three Position Chair		$275.00
Room Furnishings	Replace desk or dresser drawer	Wooden desk/drawer	$350.00
Room Furnishings	Room setup		$75.00
Suite Bathroom	Replace toilet seat		$35.00
Suite Bathroom	Replace shower curtain		$20.00
Suite Bathroom	Clear drain lines	Room wash basins	$75.00
Suite Bathroom	Replace shower curtain rod		$20.00
Suite Bathroom	Replace drawer		$100.00
Suite Bathroom	Replace towel rack or hook		$25.00
Suite Bathroom	Replace light cover		$20.00
Suite Bathroom	Replace vent cover		$20.00
ADA Bathroom Fixtures	Shower seat		$200.00
ADA Bathroom Fixtures	Grab bar		$40.00
ADA Bathroom Fixtures	Shower fixture		$100.00
ADA Bathroom Fixtures	Cleaning charge	Per hour	$100.00

Building Specific: Jefferson Suites

Building Specific: Jefferson Suites	Housing and Residence Life Action or Charge/Damage	Cost of Charge/Damages
Room furnishings	Replace twin bed	$268.00
Room furnishings	Replace safety rail	$24.00
Room furnishings	Full size bed	$290.00
Room furnishings	Desk	$315.95
Room furnishings	Dresser	$279.95
Room furnishings	Three drawer pedestal	$207.70
Room furnishings	Drawers (all furniture)	$75.00
Suite furnishings	Black lounge chair	$284.00
Suite furnishings	Black loveseat	$431.00
Suite furnishings	Black sofa	$598.00
Room Furnishings	Task chair (mesh back)	$116.00
Room furnishings	Stackable sled base chairs	$45.00
Room furnishings	Coffee tables (golden brown)	$144.00

Building Specific: Quad Residence Halls

Building Specific: Quad Residence Halls	Housing and Residence Life Action or Charge/Damage	Cost of Charge/Damages
Room furnishings	Twin bed	$304.66
Room furnishings	Mattress	$72.00
Room furnishings	Full size bed	$316.74
Room furnishings	Desk	$342.63
Room furnishings	Dresser	$306.65
Room furnishings	Pedestal	$234.38
Common area Furnishings	Sofa	$1,139
Common area furnishings	Loveseat	$873
Common area furnishings	Chair	$610
Common area furnishings	Wood table	$357.50
Common area furnishings	Wood chairs	$128.50

Building Specific: Spartan Village

Building Specific: Spartan Village	Housing and Residence Life Action or Charge/Damage	Cost of Charge/Damages
Room furnishings	Bed	$287
Room furnishings	Mattress	$93
Room furnishings	Task Chair	$131
Room furnishings	Desk	$155
Room furnishings	Dresser	$255
Common area furnishings	Ottoman	$142.68
Common area furnishings	Entertainment Center/Table	$142
Common area furnishings	Bar Stool	$101.33
Common area furnishings	Range	$719
Common area furnishings	Microwave	$209
Common area furnishings	Dishwasher	$764
Common area furnishings	Fridge	$599