UNCG’s 2014 Fall Kickoff is an annual back-to-school celebration for the first day of classes to ensure freshmen start their college careers off with an exciting start (David Wilson/UNCG photo)

As the semester comes to a close, it is very important for you to work with the staff to ensure a smooth check-out process. There will be deadlines, flyers, emails, and other important messages sent out regarding the closing procedures of the residence halls. Check-out cell phone contacts will also be listed.


Spring 2023 Check Out & Closing

The residence halls will close for the Spring 2023 semester May 5th at 5 PM. Residents must move out all of their belongings and return their key to the checkout station located in their residence hall. CRLs and building staff will be providing more information about checkout procedures, during Closing Floor Meetings, taking place from April 3rd – April 13th. 

Access to the buildings will be turned off and residents will not have access to the building after May 5, 2023 5 PM. Students should take home all items and thoroughly clean their space.

According to the 2022-23 Housing Contract, residence hall students must remove their belongings and turn in their room key within 24 hours of the last exam or by 4 PM. the day before graduation (whichever comes first). Information about room inspections and returning of keys will be sent to you by the Coordinator for Residence Life (CRL) in your hall.

All residents will need to report to their designated check out area. RAs will check each room with the resident (or last resident to leave) to ensure the room is ready for the break. Prior to leaving it is important to sign and initial the closing checklist that will be located on your door. This indicates to the Residence Life staff that you have already vacated the room. 

Graduating Seniors & Extended Stays

Graduating seniors, and other students involved in the graduation ceremony, are granted an extension to check out. All students involved in graduation must checkout by May 6th at 12 PM. Other students in need of an extension must submit a request via Artemis. Your CRL will approve or deny your request, and update you via email within 2 business days (Monday – Friday between the hours of 9 AM – 5 PM).

Summer Break Housing

Summer Housing students will remain in their assigned space until they are approved to move into their Summer Housing Assignment. Signage will be posted on the exterior door of their bedroom/suite/ apartment to inform university staff that the space is occupied. Once you have been approved to move into your Summer Housing Assignment, you will pick up your room key from the main HRL Office located in Ragsdale Mendenhall. After completing your move, you will return your previous room key to the main HRL Office.


Spring Closing Information

Check Out Cell Phone Contacts
Residence Hall NameContact Number
Cone336-458-8760
Grogan336-937-3037
Guilford336-458-8524
Jefferson Suites336-458-8500
Lofts on Lee336-458-8707
Mary Foust336-458-8524
Moore/Strong336-458-8551
North Spencer336-458-8552
Phillips/Hawkins336-458-8669
Ragsdale/Mendenhall336-458-8670
Reynolds336-458-8513
South Spencer336-458-8552
Spartan Village (Lee & Union)336-458-8273
Spartan Village (Highland & Haywood)336-458-8707
Spartan Village (Lexington & McCormick)336-458-8402
Spring Garden Apts.336-458-8709
The Quad – 7 halls336-458-8398
Weil/Winfield336-383-9152
24 Hour Quiet Hours

During 24-hour quiet hours, noise levels should be kept to a minimum and contained within individual rooms. It is important to note that HRL is committed to providing a quiet atmosphere, conducive to studying. Noise violations will be taken seriously and students will be held accountable using the student conduct process.

Need to leave before reading day?

If you need to check out of the residence halls prior to Reading Day, you will need to return your room key to Housing and Residence Life using the express check-out envelope in the after hours drop box outside the office in the center of Ragsdale/Mendenhall.

Need to request to stay later than 24 hours after your last exam?

Students who need to stay beyond the regular check out time (24 hours after their last exam) must submit a request one via Artemis. Your CRL will approve or deny your request, and update you via email within 2 business days (Monday – Friday between the hours of 9 AM – 5 PM). 

Graduating?

Graduating seniors, and other students involved in the graduation ceremony, are granted an extension to check out. All students involved in graduation must checkout by May 6th at 12 PM.

Safety Reminders for Check Out

As you move out of your room, please continue to practice safety precautions to keep the residence halls and students safe:

  • Remember to lock room doors when no one is in the room.
  • Don’t allow “tailgaters” into the hall unless you know that they live in the hall. (No one should be entering the halls without access, or escort)
  • Remember to lock car doors when moving your items out unless you have someone at your vehicle to monitor your belongings.
  • Call University Police immediately to report any suspicious behavior you observe in and around the residence halls.
MicroFridges

If you leased a MicroFridge for the academic year, you need to make sure it is emptied and clean before your departure. The leasing company will be picking up the MicroFridges the week of graduation. Please contact them if you have any questions.

Don’t forget your bike!

Please take your bikes home over the summer. If you will live on campus during summer school, please email bike@uncg.edu with your contact information and bike registration number. Bikes that remain on campus without authorization will be tagged as abandoned and impounded by campus police.

Potential Check Out Charges

Listed in the Check-Out Guide are some common charges associated with the end-of-the-year check-out process. Please pay attention to all closing information, deadlines, and information to avoid these charges. Charges for damages to a room accrue based upon the extent and number of damages. Listed (below) are some common charges associated with the end-of-the-year check-out process. Please pay attention to all closing information, deadlines, and information to avoid these charges. Charges for damages to a room accrue based upon the extent and number of damages.

DAMAGE BILLING CHARGES

Charge/Damage CategoryHousing and Residence Life Action or Charge/DamageInternal NotesCost of Charge/Damages
ScreenReplace screen wireAny size$40.00
ScreenReplace aluminum screen frame and wireAny size$70.00
ScreenReplace aluminum screen frame and security screenAny size$250.00
ScreenRehang or fasten screenAny size$20.00
GlassReplace glass window paneStandard size$100.00
GlassReplace full-length windowStandard size$300.00
ShadesReplace one inch mini blindAny size$85.00
TileReplace floor tileAny Size (charge per tile)$30.00
TileReplace ceiling tile24″ X 48″ tile (charge per tile)$35.00
TileReplace ceiling tile24″ X 24″ tile (charge per tile)$20.00
Service FeeReturn furniture to common areasPer day in student room$25.00
Service FeeClean roomMinimum charge$150.00
Service FeeElevator contractor serviceMinimum per call$360.00
Service FeeImproper checkout fee$25.00
Service FeeRemoval of personal items and stored$225.00
Service FeeRemoval of personal items and moved to new room$250.00
Service FeeTampering with life/safety equipmentIncluding signs, minimum$175.00
Service FeeMiscellaneous action required by housekeepingPer Hour$35.00
Access ControlReplace flex passIncludes reprogramming$20.00
Access ControlChange lock to roomDouble Room$35.00
Access ControlChange lock to roomSuites and Apartments$75.00
Doors and WallsRepair closet door hardware$20.00
Doors and WallsRe-hang closet door/overhead storage bin door$20.00
Doors and WallsReplace any wood doorInterior or exterior$350.00
Doors and WallsReplace any metal doorInterior or exterior minimum$500.00
Doors and WallsRe-hang wall-mounted desk$50.00
Doors and WallsReplace or repair transom$50.00
Doors and WallsRepaint entire roomMinimum charge$600.00
Doors and WallsRepaint one wallPer coat of paint$100.00
Doors and WallsPaint ceilingPer coat of paint$125.00
Doors and WallsReplace door knobMinimum$55.00
Doors and WallsReplace door lock$130.00
Doors and WallsReplace door closer$120.00
Repairs to plaster to include repainting repaired areaPer hour with a minimum of three hours$35.00
Room FurnishingsReplace bed$350.00
Room FurnishingReplace bed partPer part$75.00
Room FurnishingsReassemble bed or modular furniturePer person$40.00
Room FurnishingsReplace wardrobe72″ x 36″ x 24″$500.00
Room FurnishingsReplace mattress$150.00
Room FurnishingsReplace Sauder Three Position Chair$275.00
Room FurnishingsReplace desk or dresser drawerWooden desk/drawer$350.00
Room FurnishingsTask Chair$220.00
Room FurnishingsRoom setup$75.00
Suite BathroomReplace toilet seat$35.00
Suite BathroomReplace shower curtain$20.00
Suite BathroomClear drain linesRoom wash basins$75.00
Suite BathroomReplace shower curtain rod$20.00
Suite BathroomReplace drawer$100.00
Suite BathroomReplace towel rack or hook$25.00
Suite BathroomReplace light cover$20.00
Suite BathroomReplace vent cover$20.00
ADA Bathroom FixturesShower seat$200.00
ADA Bathroom FixturesGrab bar$40.00
ADA Bathroom FixturesShower fixtureMinimum$100.00
ADA Bathroom FixturesCleaning chargePer hour$35.00

BUILDING SPECIFIC: JEFFERSON SUITES

Building Specific: Jefferson SuitesHousing and Residence Life Action or Charge/DamageCost of Charge/Damages
Room furnishingsReplace twin bed$268.00
Room furnishingsReplace safety rail$24.00
Room furnishingsFull size bed$290.00
Room furnishingsDesk$315.95
Room furnishingsDresser$279.95
Room furnishingsThree drawer pedestal$207.70
Room furnishingsDrawers (all furniture)$75.00
Suite furnishingsBlack lounge chair$284.00
Suite furnishingsBlack loveseat$431.00
Suite furnishingsBlack sofa$598.00
Room FurnishingsTask chair (mesh back)$116.00
Room furnishingsStackable sled base chairs$45.00
Room furnishingsCoffee tables (golden brown)$144.00

BUILDING SPECIFIC: QUAD RESIDENCE HALLS

Building Specific: Quad Residence HallsHousing and Residence Life Action or Charge/DamageCost of Charge/Damages
Room furnishingsTwin bed$304.66
Room furnishingsMattress$72.00
Room furnishingsFull size bed$316.74
Room furnishingsDesk$342.63
Room furnishingsDresser$306.65
Room furnishingsPedestal$234.38
Common area FurnishingsSofa$1,139
Common area furnishingsLoveseat$873
Common area furnishingsChair$610
Common area furnishingsWood table$357.50
Common area furnishingsWood chairs$128.50

BUILDING SPECIFIC: SPARTAN VILLAGE

Building Specific: Spartan VillageHousing and Residence Life Action or Charge/DamageCost of Charge/Damages
Room furnishingsBed$287
Room furnishingsMattress$93
Room furnishingsTask Chair$131
Room furnishingsDesk$155
Room furnishingsDresser$255
Common area furnishingsOttoman$142.68
Common area furnishingsEntertainment Center/Table$142
Common area furnishingsBar Stool$101.33
Common area furnishingsRange$719
Common area furnishingsMicrowave$209
Common area furnishingsDishwasher$764
Common area furnishingsFridge$599