As the semester comes to a close, it is very important for you to work with the staff to ensure a smooth check-out process. There will be deadlines, flyers, emails, and other important messages sent out regarding the closing procedures of the residence halls. Check-out cell phone contacts will also be listed.
Spring 2023 Check Out & Closing
The residence halls will close for the Spring 2023 semester May 5th at 5 PM. Residents must move out all of their belongings and return their key to the checkout station located in their residence hall. CRLs and building staff will be providing more information about checkout procedures, during Closing Floor Meetings, taking place from April 3rd – April 13th.
Access to the buildings will be turned off and residents will not have access to the building after May 5, 2023 5 PM. Students should take home all items and thoroughly clean their space.
According to the 2022-23 Housing Contract, residence hall students must remove their belongings and turn in their room key within 24 hours of the last exam or by 4 PM. the day before graduation (whichever comes first). Information about room inspections and returning of keys will be sent to you by the Coordinator for Residence Life (CRL) in your hall.
All residents will need to report to their designated check out area. RAs will check each room with the resident (or last resident to leave) to ensure the room is ready for the break. Prior to leaving it is important to sign and initial the closing checklist that will be located on your door. This indicates to the Residence Life staff that you have already vacated the room.
Graduating Seniors & Extended Stays
Graduating seniors, and other students involved in the graduation ceremony, are granted an extension to check out. All students involved in graduation must checkout by May 6th at 12 PM. Other students in need of an extension must submit a request via Artemis. Your CRL will approve or deny your request, and update you via email within 2 business days (Monday – Friday between the hours of 9 AM – 5 PM).
Summer Break Housing
Summer Housing students will remain in their assigned space until they are approved to move into their Summer Housing Assignment. Signage will be posted on the exterior door of their bedroom/suite/ apartment to inform university staff that the space is occupied. Once you have been approved to move into your Summer Housing Assignment, you will pick up your room key from the main HRL Office located in Ragsdale Mendenhall. After completing your move, you will return your previous room key to the main HRL Office.
Spring Closing Information
Check Out Cell Phone Contacts
|Residence Hall Name||Contact Number|
|Lofts on Lee||336-458-8707|
|Spartan Village (Lee & Union)||336-458-8273|
|Spartan Village (Highland & Haywood)||336-458-8707|
|Spartan Village (Lexington & McCormick)||336-458-8402|
|Spring Garden Apts.||336-458-8709|
|The Quad – 7 halls||336-458-8398|
24 Hour Quiet Hours
During 24-hour quiet hours, noise levels should be kept to a minimum and contained within individual rooms. It is important to note that HRL is committed to providing a quiet atmosphere, conducive to studying. Noise violations will be taken seriously and students will be held accountable using the student conduct process.
Need to leave before reading day?
If you need to check out of the residence halls prior to Reading Day, you will need to return your room key to Housing and Residence Life using the express check-out envelope in the after hours drop box outside the office in the center of Ragsdale/Mendenhall.
Need to request to stay later than 24 hours after your last exam?
Students who need to stay beyond the regular check out time (24 hours after their last exam) must submit a request one via Artemis. Your CRL will approve or deny your request, and update you via email within 2 business days (Monday – Friday between the hours of 9 AM – 5 PM).
Graduating seniors, and other students involved in the graduation ceremony, are granted an extension to check out. All students involved in graduation must checkout by May 6th at 12 PM.
Safety Reminders for Check Out
As you move out of your room, please continue to practice safety precautions to keep the residence halls and students safe:
- Remember to lock room doors when no one is in the room.
- Don’t allow “tailgaters” into the hall unless you know that they live in the hall. (No one should be entering the halls without access, or escort)
- Remember to lock car doors when moving your items out unless you have someone at your vehicle to monitor your belongings.
- Call University Police immediately to report any suspicious behavior you observe in and around the residence halls.
If you leased a MicroFridge for the academic year, you need to make sure it is emptied and clean before your departure. The leasing company will be picking up the MicroFridges the week of graduation. Please contact them if you have any questions.
Don’t forget your bike!
Please take your bikes home over the summer. If you will live on campus during summer school, please email firstname.lastname@example.org with your contact information and bike registration number. Bikes that remain on campus without authorization will be tagged as abandoned and impounded by campus police.
Potential Check Out Charges
Listed in the Check-Out Guide are some common charges associated with the end-of-the-year check-out process. Please pay attention to all closing information, deadlines, and information to avoid these charges. Charges for damages to a room accrue based upon the extent and number of damages. Listed (below) are some common charges associated with the end-of-the-year check-out process. Please pay attention to all closing information, deadlines, and information to avoid these charges. Charges for damages to a room accrue based upon the extent and number of damages.
DAMAGE BILLING CHARGES
|Charge/Damage Category||Housing and Residence Life Action or Charge/Damage||Internal Notes||Cost of Charge/Damages|
|Screen||Replace screen wire||Any size||$40.00|
|Screen||Replace aluminum screen frame and wire||Any size||$70.00|
|Screen||Replace aluminum screen frame and security screen||Any size||$250.00|
|Screen||Rehang or fasten screen||Any size||$20.00|
|Glass||Replace glass window pane||Standard size||$100.00|
|Glass||Replace full-length window||Standard size||$300.00|
|Shades||Replace one inch mini blind||Any size||$85.00|
|Tile||Replace floor tile||Any Size (charge per tile)||$30.00|
|Tile||Replace ceiling tile||24″ X 48″ tile (charge per tile)||$35.00|
|Tile||Replace ceiling tile||24″ X 24″ tile (charge per tile)||$20.00|
|Service Fee||Return furniture to common areas||Per day in student room||$25.00|
|Service Fee||Clean room||Minimum charge||$150.00|
|Service Fee||Elevator contractor service||Minimum per call||$360.00|
|Service Fee||Improper checkout fee||$25.00|
|Service Fee||Removal of personal items and stored||$225.00|
|Service Fee||Removal of personal items and moved to new room||$250.00|
|Service Fee||Tampering with life/safety equipment||Including signs, minimum||$175.00|
|Service Fee||Miscellaneous action required by housekeeping||Per Hour||$35.00|
|Access Control||Replace flex pass||Includes reprogramming||$20.00|
|Access Control||Change lock to room||Double Room||$35.00|
|Access Control||Change lock to room||Suites and Apartments||$75.00|
|Doors and Walls||Repair closet door hardware||$20.00|
|Doors and Walls||Re-hang closet door/overhead storage bin door||$20.00|
|Doors and Walls||Replace any wood door||Interior or exterior||$350.00|
|Doors and Walls||Replace any metal door||Interior or exterior minimum||$500.00|
|Doors and Walls||Re-hang wall-mounted desk||$50.00|
|Doors and Walls||Replace or repair transom||$50.00|
|Doors and Walls||Repaint entire room||Minimum charge||$600.00|
|Doors and Walls||Repaint one wall||Per coat of paint||$100.00|
|Doors and Walls||Paint ceiling||Per coat of paint||$125.00|
|Doors and Walls||Replace door knob||Minimum||$55.00|
|Doors and Walls||Replace door lock||$130.00|
|Doors and Walls||Replace door closer||$120.00|
|Repairs to plaster to include repainting repaired area||Per hour with a minimum of three hours||$35.00|
|Room Furnishings||Replace bed||$350.00|
|Room Furnishing||Replace bed part||Per part||$75.00|
|Room Furnishings||Reassemble bed or modular furniture||Per person||$40.00|
|Room Furnishings||Replace wardrobe||72″ x 36″ x 24″||$500.00|
|Room Furnishings||Replace mattress||$150.00|
|Room Furnishings||Replace Sauder Three Position Chair||$275.00|
|Room Furnishings||Replace desk or dresser drawer||Wooden desk/drawer||$350.00|
|Room Furnishings||Task Chair||$220.00|
|Room Furnishings||Room setup||$75.00|
|Suite Bathroom||Replace toilet seat||$35.00|
|Suite Bathroom||Replace shower curtain||$20.00|
|Suite Bathroom||Clear drain lines||Room wash basins||$75.00|
|Suite Bathroom||Replace shower curtain rod||$20.00|
|Suite Bathroom||Replace drawer||$100.00|
|Suite Bathroom||Replace towel rack or hook||$25.00|
|Suite Bathroom||Replace light cover||$20.00|
|Suite Bathroom||Replace vent cover||$20.00|
|ADA Bathroom Fixtures||Shower seat||$200.00|
|ADA Bathroom Fixtures||Grab bar||$40.00|
|ADA Bathroom Fixtures||Shower fixture||Minimum||$100.00|
|ADA Bathroom Fixtures||Cleaning charge||Per hour||$35.00|
BUILDING SPECIFIC: JEFFERSON SUITES
|Building Specific: Jefferson Suites||Housing and Residence Life Action or Charge/Damage||Cost of Charge/Damages|
|Room furnishings||Replace twin bed||$268.00|
|Room furnishings||Replace safety rail||$24.00|
|Room furnishings||Full size bed||$290.00|
|Room furnishings||Three drawer pedestal||$207.70|
|Room furnishings||Drawers (all furniture)||$75.00|
|Suite furnishings||Black lounge chair||$284.00|
|Suite furnishings||Black loveseat||$431.00|
|Suite furnishings||Black sofa||$598.00|
|Room Furnishings||Task chair (mesh back)||$116.00|
|Room furnishings||Stackable sled base chairs||$45.00|
|Room furnishings||Coffee tables (golden brown)||$144.00|
BUILDING SPECIFIC: QUAD RESIDENCE HALLS
|Building Specific: Quad Residence Halls||Housing and Residence Life Action or Charge/Damage||Cost of Charge/Damages|
|Room furnishings||Twin bed||$304.66|
|Room furnishings||Full size bed||$316.74|
|Common area Furnishings||Sofa||$1,139|
|Common area furnishings||Loveseat||$873|
|Common area furnishings||Chair||$610|
|Common area furnishings||Wood table||$357.50|
|Common area furnishings||Wood chairs||$128.50|
BUILDING SPECIFIC: SPARTAN VILLAGE
|Building Specific: Spartan Village||Housing and Residence Life Action or Charge/Damage||Cost of Charge/Damages|
|Room furnishings||Task Chair||$131|
|Common area furnishings||Ottoman||$142.68|
|Common area furnishings||Entertainment Center/Table||$142|
|Common area furnishings||Bar Stool||$101.33|
|Common area furnishings||Range||$719|
|Common area furnishings||Microwave||$209|
|Common area furnishings||Dishwasher||$764|
|Common area furnishings||Fridge||$599|