Room Change & Artemis
Room change is for students who would like to change rooms or bring in a friend into an empty space in a room, suite, or apartment. Room Change is offered at several times during the academic year and specifics will always be listed on this page. Any necessary forms will be located in Artemis, your all-access housing portal. If you wish to participate in Room Change, log into Artemis and complete the required form and you will receive an email with further instructions.
Fall 2018 Room Change
Open room change will be held August 29 – September 7, 2018. During this room change period, only new freshman will be able to move to other freshman spaces.
The next open room change period will take place in January 2019. Traditionally, we have many open spaces available for students to re-assign themselves. In Spring 2019, current freshman will be eligible to move to private rooms that are available in suites and apartments.
If you have a vacancy or a potential vacancy in your room, you can request to “pull-in” another student to your space. IMPORTANT NOTE: New Freshman CANNOT be pulled into apartments or suites, only into traditional double spaces.
- August 27
Roommate Pull-in Form goes live (An email will be sent to all students with a potential vacancy or vacancies in their room/suite/apartment, along with a link to the roommate pull-in form.)
- August 29 at noon
Deadline to complete roommate pull-in form to request a roommate pull-in
- August 29 at 4 p.m.
Deadline for requested roommate pull-in to pick up key to begin move
- August 30 at noon
Deadline for requested roommate pull-in to return old key to complete the room change
1-for-1 Room Swaps
This option is available for students who want to swap rooms with another student. This type of move requires coordination with another student interested in swapping rooms. Both parties must complete paperwork and exchange keys in the Office of Housing and Residence Life in Ragsdale/Mendenhall.
- August 27
Room Swap form goes live in Artemis
- August 29 at noon – September 7 at 4 p.m.
During office hours (Monday-Friday, 8 a.m.-5 p.m.), both students who want to swap rooms will come to the HRL office together to complete the paperwork and exchange keys.
Room Change (ONLY for female students)
At this time there are no male spaces available for room change. Males – please see the 1-for-1 Room Swap option above.
For Female Students
- August 29, 9 a.m.-3 p.m.
To sign up for a Priority Room Change, you must complete the Priority Room Change form in Artemis between 9 a.m. and 3 p.m. on Wednesday, August 29. Note: Completing the form doesn’t guarantee a room change.
You will list the residence halls TO WHICH you would like to move. These building preferences will be used in the process of making offers for a room change beginning August 30. Note: You must only list buildings to which you would like to move.
A random number will be assigned to those who sign up for Priority Room Change, and will be divided into two categories: New Freshman and Upperclassmen. Upperclassmen who indicate only freshman building preferences will be offered freshman spaces after all other freshman have been offered a space.
- August 30 – September 9
All students on the Priority Room Change List will be offered a new space and will be notified via their UNCG email accounts. You must accept the offer by the deadline set in the email, and pick up the new key by the deadline, or the space will be offered to the next student on the list. Offers will be made at 9 a.m., 11 a.m., and 1 p.m. and you will have 2 hours to accept the offer.
For example, if you are offered a space at 9 a.m., you will have until 11 a.m. to accept the offer by responding to the email. Otherwise, you will be moved to the bottom of the list and the next student on the list will be offered that space at 11 a.m.
Once you have accepted an offer, you will have until 4 p.m. THAT DAY to pick up the key and begin your move. You will then have 24 hours (or one business day) to complete the move by returning your old key.