Life in Ragsdale/Mendenhall

Deadlines for Housing

The list of housing deadlines will be constantly updated to reflect important upcoming dates. You’ll find out how and when to apply for housing and when options are available to for you to make changes.


2017-18 Housing Application

When you need to apply for housing on campus depends on what “type” of student you are. Are you a new freshman getting excited about your first year on campus, or a graduate student who already knows the ropes? When you know which category describes you, you will be able to select the deadlines and video instructions that apply to you, using the tabs below.

The housing deadlines are posted below, along with instructions and videos to help you through the steps to properly apply for campus housing. Looking for someone to share a room/suite, or apartment? Check out the Find a Roommate Group!

Current campus residents have two major dates to understand. The first is the Priority Deadline. In order to have the best chance to assign yourself to the room that you want, it is important to meet the priority deadline. Meeting that will allow you choose a room before students in all other categories. Meeting the Non-Priority deadline means that you won’t select a room until after all students who met the priority deadline have the chance to assign themselves to a room.

Jan. 25 – Feb. 20, 2017

The 2017-18 Housing Application is available online for CURRENT CAMPUS RESIDENTS (Returners)
  1. To give yourself the best chance to get the room you'll want meet the PRIORITY Application deadline:
    • Log into Artemis, complete the Returner Priority Application, and agree to the terms of the 2017-2018 Housing Contract by 8 a.m. on February 20.
    • If you meet the priority deadline, you will be given a window of time to select a room, between February 21 and March 3.
  2. Returners who complete the application between February 21 and May 1 will be eligible to self-assign between March 20 and June 30.

Feb. 1 - 10, 2017

Priority Returners Roommate Pull-in opens on Feb. 1, at 10 a.m., and closes at 11:59 p.m., Feb. 10.
  • Students living in Spartan Village, Lofts on Lee, Spring Garden, and Tower Village and who complete a returner priority application between Jan. 25 and 11:59 p.m. Feb. 10 can select to live in their current Spring 2017 assignment for the 2017-2018 academic year and pull-in a roommate or roommates to any spaces that will not be occupied by a current roommate.
  • It is the responsibility of the student to discern from their current roommate(s) as to whether a space will be available in the suite or apartment.
  • Duplicate requests for the same space will be voided.
  • Ashby College (Mary Foust), Strong College (Guilford) and Lloyd International Honors College (Gray and North/South Spencer) must complete the Housing Contract Renewal. Those room assignments will be made in-house, including keeping current assignments.


Feb. 17-May 1, 2017

Non-Priority Returner Application is available
  • Returners who did not complete the Priority Returner Application by February 20 can apply and be pulled into a group, but they cannot go through the priority self-assign process.
  • The Returner Application will close on May 1, 2017.
  • Students completing the Non-Priority Returner Application may begin self-assignment on March 20.
  • Any current resident who does not complete a returner application by May 1, 2017, will not be guaranteed housing.
  • A waiting list for current residents who did not apply by May 1, 2017 will open online on May 3, 2017. Students on the waiting list will only be assigned on a space available basis in late July/early August.


February 17, 2017

Priority Returner Applicants Email Sent
  • Students who completed the Priority Returner Application will receive an email with their randomly selected priority times that will be used during the priority self-assign process. This priority time will be used in the Group Assignment Process and the Individual Self-Assignment Process
  • In the group process, the lowest priority time in a group of 2, 3, or 4 students will be used in prioritizing the self-assignment.
  • In the individual process, the priority time and class standing (freshman, then sophomores, then juniors, then seniors) will be used in prioritizing the individual self-assignment.

Feb. 21-March 19, 2017

Priority Returner GROUP OF 4 Self Assign opens
  • Students who completed the returner priority application and have a group of 4 can select one student in the group to log into Artemis and assign the group based on their earliest randomly selected priority time. (e.g. a group of 4 students trying to sign up for a Spring Garden apartment and have times of 10am, 11am, 1pm, and 2pm. This group would have the student with the time of 10am sign up all 4 group members for an available Spring Garden 4 bedroom apartment.)
  • Groups of 4 students will only see suites/apartments with 4 vacancies.
  • Quad Double-Doubles will be set up so 4 students can assign themselves to share a bathroom between the bedrooms.
  • Use the attached Group Assignment Worksheet to gather information for the person who will be doing the self-assignment for the group.

Feb. 22-March 19, 2017

Priority Returner GROUP OF 3 Self Assign opens
  • Students who completed the priority returner application and have a group of 3 can select one student in the group to log into Artemis and assign the group based on their earliest randomly selected priority time. (e.g. a group of 3 students trying to sign up for a Spartan Village apartment and have times of 10am, 11am, and 1pm. This group would have the student with the time of 10am sign up all 3 group members for an available Spartan Village apartment with three available rooms.)
  • Groups of 3 students will only see suites/apartments with 3 vacancies.
  • Quad Double-Singles will be set up so 3 students can assign themselves to share a bathroom between the private room and the double room.
  • Use the attached Group Assignment Worksheet to gather information for the person who will be doing the self-assignment for the group.

Feb. 23- March 19, 2017

Priority Returner GROUP OF 2 Self Assign opens
  • Students who completed the priority returner application and have a group of 2 can select one student in the group to log into Artemis and assign the group based on their earliest randomly selected priority time. (e.g. a group of 2 students trying to sign up for a Tower Village apartment and have times of 10am and 1pm. This group would have the student with the time of 10am sign up both group members for an available Tower Village suite with two available rooms.)
  • Groups of 2 students will only see suites/apartments with 2 vacancies.
  • Quad Single-Singles will be set up so 2 students can assign themselves to share a bathroom between the 2 private rooms.
  • Use the attached Group Assignment Worksheet to gather information for the person who will be doing the self-assignment for the group.

February 28- March 19, 2017

Priority Returner FRESHMAN Self-Assign opens
  • Current freshman students who completed the returner priority application can log into Artemis and assign themselves based on their randomly selected priority time.
  • You will be able to sign up for any available space in the upperclassman halls.

March 1-19, 2017

Priority Returner SOPHOMORE Self-Assign opens
  • Current sophomore students who completed the returner priority application can log into Artemis and assign themselves based on their randomly selected priority time.
  • You will be able to sign up for any available space in the upperclassman halls.

March 2-19, 2017

Priority Returner JUNIOR, SENIOR, GRAD STUDENTS Self-Assignment
  • Current junior students who completed the returner priority application can log into Artemis and assign themselves based on their randomly selected priority time.
  • You will be able to sign up for any available space in the upperclassman halls.


March 3 – June 30, 2017

De-Assignment

Once you have selected a space, you have the option to be removed from the space without canceling your application so you can log back into Artemis and select another space. The process can take up to 24 hours. To de-assign, you complete the form in Artemis and then within 24 hours a staff member will de-assign you from your space and notify you that you can log back into Artemis and select another space.
  • Once you have de-assigned, the room you were in will become available to all other currently unassigned students.
  • Once you have de-assigned, you will be able to go back into ARTEMIS and select a new room.
  • You will have until June 30 to de-assign yourself from the space. After that, your assignment can't be changed.

March 20-June 30, 2017

Non-priority Self-Assignment
  • Returners who applied AFTER February 20 and new students not currently living on campus during Spring 2017 will begin to log into Artemis and assign themselves.
  • Returners who apply after May 2 will be placed on a Waiting List and will not be guaranteed housing for 2017-2018.


May 3, 2017

Returner Application closes
  • Returners who apply after May 2 will be placed on a Waiting List and will not be guaranteed housing for 2017-2018.
  • A waiting list for current residents who did not apply by May 2, 2017 will open online on May 3, 2017. Students on the waiting list will only be assigned on a space available basis in late July/early August.

June 30, 2017

Self-Assignment and De-Assignment ends June 30, 2017
  • Current residents can self-assign to any available room after March 20 and until June 30. Students may request to be de-assigned from any room that they signed up for during the self-assignment process.
  • Once you have de-assigned, the room you were in will become available to all other currently unassigned students
  • Once you have de-assigned, you will be able to go back into ARTEMIS and select a new room
  • You will have until June 30 to self-assign. After June 30 you will be assigned by Housing Staff.

*Details About Room Retention

PRIORITY Room Retention for 2017-2018

  • Students living in Spartan Village, Lofts on Lee, Spring Garden, and Tower Village that complete a priority returner application between January 25 and 8 a.m. February 20 can select to live in their current assignment for the 2017-2018 academic year.
  • Only students in these halls can select to remain in their current Spring 2017 assignment for 2017-2018 and pull-in a roommate or roommates to any spaces that will not be occupied by a current roommate. This must be done by 8 a.m. February 20.
  • It is the responsibility of the student to discern from their current roommate(s) as to whether a space will be available in the suite or apartment.
  • Duplicate requests for the same space will be voided
  • Ashby College(Mary Foust), Strong College (Guilford) and International Honors(Gray and North Spencer) must complete the Housing Contract Renewal, and room assignments will be made in-house, including keeping current assignments.

NO PRIORITY Room Retention for The Quad or Jefferson Suites

  • Current residents of the Quad Halls or Jefferson Suites will not be allowed to retain their current Spring 2017 assignment for the 2017-18 Housing Contract Period.
  • Current residents of the Quad and Jefferson Suites along with all other current residents of the halls will have the opportunity to try to select a room in these two areas during the self-assignment period beginning on February 21.
  • Students who have been assigned to a Quad/Jefferson Suite per the Special Accommodations Process may request to keep their current room. These students will be contacted by e-mail.
  • Students in the International Honors Program in Gray Hall may be allowed to keep their current rooms.
New Applicants should ultimately be concerned with meeting the Guaranteed Housing Deadline. However, it is always best to get your application completed as early as possible. New freshmen are assigned in waves. You will have the best chance of being assigned to a residence hall you prefer the earlier you complete the housing application. The housing application and pre-payment can be made using Artemis, the all-access housing portal.

Feb. 15-

Attention! There are currently 23 spots available for new first-year students. The deadline for guaranteed housing has been extended until no more spaces remain.

Basically, upperclass Non-Residents are any UNCG students who do not live on campus at the time they wish to apply for housing for the upcoming year, but who are not new, first-time freshmen/transfers. You should ultimately be concerned with meeting the Guaranteed Housing Deadline. You will have the best chance of assigning yourself to a room (self-assigning) the earlier you complete the application and make the $200 pre-payment.

Deadlines for Graduate and SO, JR, SR students who did not live on campus in the Spring of 2017 can be found below.


Feb. 15-May 31, 2017

2017-18 Housing Application period for Upperclass Non-Resident students - Graduate & Upperclass students not currently living on campus. All who apply by May 31, 2017, will be guaranteed housing on campus.

March 20-June 30, 2017

Self-Assignment Available

Upperclass Non-Residents can begin to log into Artemis and assign themselves to a room.
  • You can self-assign to any available room after March 20 and until June 30.
  • Students may request to be de-assigned from any room that they signed up for during the self-assignment process.
  • Once you have de-assigned, the room you were in will become available to all other currently unassigned students.
  • Once you have de-assigned, you will be able to go back into ARTEMIS to select a new room.
  • You will have until June 30 to self-assign. After June 30 you will be assigned by Housing Staff.

June 1-

Upperclassmen Non-Residents who apply after May 31 will be placed on a Waiting List and will not be guaranteed housing for 2017-2018. This waiting list will open online on June 2, 2016. Students on the waiting list will only be assigned on a space available basis in late July/early August.
Transfer students follow a process similar to upperclassmen and will be given priority to the "upperclass" residence halls. Transfer students are also given priority over other upperclass students, but the earlier you apply the more likely you will get the housing you prefer.


Feb. 15-May 31, 2017

2017-18 Guaranteed Housing Application for Transfer students. The application goes live on February 15, 2017, at 10 a.m. Transfers who apply by May 31, 2017, will be guaranteed housing on campus. Transfers who have a complete housing application may be pulled into a room/suite/apartment during the Priority Returner Self-Assignment period, from February 21-March 19.

March 20-June 30, 2017

Self-Assignment Available

Transfer students can begin to log into Artemis and assign themselves to a room.
  • You can self-assign to any available room after March 20 and until June 30.
  • Students may request to be de-assigned from any room that they signed up for during the self-assignment process.
  • Once you have de-assigned, the room you were in will become available to all other currently unassigned students.
  • Once you have de-assigned, you will be able to go back into ARTEMIS to select a new room.
  • You will have until June 30 to self-assign. After June 30 you will be assigned by Housing Staff.

2017 Summer Housing
(May 17-July 28)

Summer Housing will be located in Spring Garden Apartments (apartments with single rooms) in 2017 for $837.00 per session. The 2017 Summer Housing Application went live in ARTEMIS on March 15.

UNCG students may live on campus during the summer between May 17 and July 28. Summer housing for undergraduates (and graduate students not living in Lofts on Lee during the regular academic year) will be in Spring Garden Apartments. Graduate Students who currently live in Lofts on Lee may continue to live in Lofts on Lee. Depending on whether you are registered for classes during the summer, you will pay for summer housing as follows:

  • Bills for the Summer term will be uploaded to the Student Account Center April 20, 2017 and will include billing for all Summer registrations and Housing made through April 19, 2017. Payment will be due by May 8, 2017.
  • If payment is not received by the due date, classes will be cancelled. All prior balances must be paid even if you have financial aid. FAILURE TO PAY A PRIOR BALANCE WILL RESULT IN CANCELLATION OF CLASSES.
  • Bills will not be produced for any Summer registrations and Housing made after April 19, 2017. Payment is due when you register. The amount due can be determined by viewing account charges on the Student Account Center.
  • You cannot move into the residence halls unless your registration and housing fees are paid.
Current UNCG students who are not attending summer school may stay in Spring Garden Apartments by paying Housing and Residence Life directly. After you have completed the application in ARTEMIS, you will get a link that will allow you to pay by Debit/Credit Card.
  • The payment for one summer session term is $837.00 is due by May 1, 2017.
  • The payment for the second summer session term is $837.00 will be due by June 1, 2017.
  • If you are signing up for both terms you can pay all ($1674.00) on May 1 or pay on May 1($837) and June 1($837).
  • Payment can also be made by Check or Money Order at the Office of Housing and Residence Life in Ragsdale/Mendenhall.
For students currently living in Spring Garden or Lofts on Lee or students who will be living in Spring Garden in Fall 2017, we will make every effort to keep you/get you into your assigned room and minimize the number of moves. To do this, you will need to apply for Summer Housing by 4 p.m. Friday, April 14. For all other students, to guarantee summer housing you will need to complete a housing application by 4 p.m. on May 1. Students who cancel their summer housing after May 1, will be charged a $200 cancellation charge.

Summer Move Details

  • Summer Session I Check In will begin at 9 a.m. on Wednesday, May 17.
  • Summer Session I Check Out must be completed by 10 a.m. on Thursday, June 22.
  • Summer Session II Check In will begin at 8 a.m. on Thursday, June 22.
  • Summer Session II Check Out must be completed by 12 p.m. on July 29.
  • RA staff move into Fall Rooms on July 25.


Break Housing Periods

Students signed up for Summer Session I Housing who currently live on campus will be allowed to stay in their current Spring 2017 room until 4 p.m. on May 17. All other students will need to check out 24 hours after their last exam. Graduates and those approved to stay for Graduation will have until noon on Saturday, May 13 to check out.

Students who require housing between the end of Summer Session II (July 28) and the beginning of Fall Semester (August 9) may sign up for a interim housing contract of $300 for the 12 day period between terms. More information about this option will be available in May.