Camps and Conferences

• Double or Single Participants Per Room
• Bathroom and Shower Shared Among Suite Members
• Suite Seating Area
• Sink/Vanity Area Shared Among Suite Members

• Single Participants Per Room
• Bathroom and Shower Shared Among Apartment Members
• Apartment Seating Area
• Complete Kitchen: Home Sized Refrigerator, Stove, Sink, cabinets
  • Kitchens are not furnished

The form should be completed only if the camp or conference participants are under the age of 18.

UNC Greensboro hosts many activities for children under the age of 18. These activities include day camps and overnight camps, camps directly hosted by UNCG faculty/staff/students, and camps hosted by 3rd party organizations using UNCG facilities. So that we can provide the safest experience possible, it is important for us to know when youth programs are happening, who is in charge of the program, the number and age range of campers, and other information that will enable us to plan appropriately for safety and in case of emergencies.

Youth Registration Form

Conference Portal

For returning camps and conferences, the login information will remain the same as the previous year.

For new camps and conferences, a temporary password will be provided to you.

Please email Kaci Miller, the Coordinator for Access and Conference Services, at [email protected] with the name of the ECS and if there are any questions.

Below, you can find more information which outlines details related to Housing and Residence Life conference policies and procedures, including details such as the cancellation policy, key and card access and much more. Your reservation will be processed, and a tentative building assignment will be communicated with you as soon as possible, assuming space allocation and other needs can be met.

Once you have created an account by emailing [email protected]. You can log into the conference portal at go.uncg.edu/conferences.

Upon login, the ECS will select “Create Request” and complete all required fields.

Conference submissions begin on Friday, November 1, 2024. The priority deadline for conference housing requests for 2025 is April 1. We know that you may not have all the details you need, but please fill it out to the best of your ability. A quote will be sent to an external conference staff (ECS) member to review and make any necessary changes prior to accepting the quote.

Affiliated Groups

Affiliated camps include any group or program sponsored by a University Department that has an on-going relationship with that department.

• External conference staff are responsible for arranging services beyond housing. Contact information can be found in the Department Resources and Contacts section below.

Unaffiliated Groups

If you indicate that you are an unaffiliated camp or conference on the housing reservation form, you must also sign a contract with UNCG Housing. This contract will be issued directly from UNCG Housing and Residence Life.

All other requests beyond housing, will need to contact each department separately. Contact information can be found in the Department Resources and Contacts section below. 

Conference Portal

After review from the Conference Coordinator, a quote will populate in your portal. Under Conference Quotes, the ECS may “View Quote”, “Update Quote”, or “Accept Quote”. After the quote is approved by the ECS, the Coordinator for Access and Conference Services will proceed with the conference booking for housing.

Four weeks before a camp or conference arrives on campus, the ECS will be sent final confirmation information. The ECS will have two weeks to finalize and make any changes related to the conference booking. Housing and Residence Life must receive final confirmation, a signed contract, and a final roster of participants 10 days in advance of the camp or conference arrival.   Additionally, the Conference Contract will be sent for the ECS to sign.

The conference is then initiated as agreed upon in the final confirmation. After final check-out, the ECS will receive a housing invoice, which will include any additional charges for lost keys, damages, etc. We cannot collect from individual participants.

Four weeks before a camp or conference arrives on campus, the camp or conference ECS member will be sent final confirmation information. The camp or conference ECS member will then have two weeks to finalize and make any changes related to room/hall access, the number and gender breakdown of attendees, etc. HRL must receive confirmation and a finalized roster of participants 10 days in advance of the arrival of a camp or conference.

Camp or conference ECS members have two options for making room assignments for a camp or conference, as follows:

• Camp or conference ECS members can provide HRL staff with the number of rooms needed and will be given a spreadsheet to make their own assignments to be returned to HRL no later than 10 days prior to check-in.
• Camp or conference ECS members can provide HRL staff with the number of rooms needed and a roster of participants and HRL staff will make assignments no later than 10 days prior to check-in.
• In either case, final rosters need to be agreed upon no later than 10 days prior to the arrival of the camp or conference, unless other arrangements have been made with HRL staff.