Camps and Conferences

• Double or Single Participants Per Room
• Bathroom and Shower Shared Among Suite Members
• Suite Seating Area
• Sink/Vanity Area Shared Among Suite Members

• Single Participants Per Room
• Bathroom and Shower Shared Among Apartment Members
• Apartment Seating Area
• Complete Kitchen: Home Sized Refrigerator, Stove, Sink, cabinets
  • Kitchens are not furnished

The form should be completed only if the camp or conference participants are under the age of 18.

UNC Greensboro hosts many activities for children under the age of 18. These activities include day camps and overnight camps, camps directly hosted by UNCG faculty/staff/students, and camps hosted by 3rd party organizations using UNCG facilities. So that we can provide the safest experience possible, it is important for us to know when youth programs are happening, who is in charge of the program, the number and age range of campers, and other information that will enable us to plan appropriately for safety and in case of emergencies.

Youth Registration Form

The conference ECS will schedule a 1:1 meeting with Kaci Miller, the Coordinator for Access and Conference Services, at hrlconference@uncg.edu.

The Conference Coordinator will create a group quote to be accepted or modified within 10 days of receiving. If modifications are needed, notify Kaci Miller at hrlconference@uncg.edu explaining any necessary changes.

Four weeks before a camp or conference arrives on campus, the ECS will be sent final confirmation information. The ECS will have two weeks to finalize and make any changes related to the conference booking. Housing and Residence Life must receive final confirmation, a signed contract, and a final roster of participants 10 days in advance of the camp or conference arrival. Additionally, the Conference Contract will be sent for the ECS to sign.

The conference is then initiated as agreed upon in the final confirmation. After final check-out, the ECS will receive a housing invoice, which will include any additional charges for lost keys, damages, etc. We cannot collect from individual participants.

Note: All rates are a per person cost, and all are a nightly, except for Apt. Weekly Rate

Four weeks before a camp or conference arrives on campus, the camp or conference ECS member will be sent final confirmation information. The camp or conference ECS member will then have two weeks to finalize and make any changes related to room/hall access, the number and gender breakdown of attendees, etc. HRL must receive confirmation and a finalized roster of participants 10 days in advance of the arrival of a camp or conference.

Camp or conference ECS members have two options for making room assignments for a camp or conference, as follows:

• Camp or conference ECS members can provide HRL staff with the number of rooms needed and will be given a spreadsheet to make their own assignments to be returned to HRL no later than 10 days prior to check-in.
• Camp or conference ECS members can provide HRL staff with the number of rooms needed and a roster of participants and HRL staff will make assignments no later than 10 days prior to check-in.
• In either case, final rosters need to be agreed upon no later than 10 days prior to the arrival of the camp or conference, unless other arrangements have been made with HRL staff.